Human Resources Office Assistant

4 days ago

Winona, Minnesota, United States Peerless Chain Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our Human Resources team at Peerless Chain. As an HR Generalist, you will provide administrative support in all areas of Human Resources, including recruiting, benefits, employee relations, payroll, workers compensation, and labor relations.

Key Responsibilities
  • Employee Relations
    • Process enrollment paperwork for new and terminated employees, monitor performance review schedules, and update employee information systems.
    • Assist with arranging post-offer employment testing, reasonable suspicion testing, post-accident testing, or mechanical aptitude testing.
    • Assemble new hire orientation binders with personnel policies, benefit programs, and company information, and assist with new hire orientation.
    • Register employees for training activities, conferences, workshops, and obtain certificates of completion.
    • Secure petty cash boxes, balance funds monthly, and prepare deposits for finance as needed.
    • Promote and arrange for the purchase of Peerless Chain logo apparel.
  • Employee Data Base Systems
    • Utilize the Human Resource Information System to improve efficiency, scan necessary paper documents into the system, and assist with documenting training and development activities.
    • Act as a backup for payroll activities.
  • Confidential Typing
    • Handle all correspondence and recordkeeping duties related to confidential matters, such as wage and salary reports, sexual harassment issues, alcohol and drug abuse, and employment verifications.
  • Employee Recognition
    • Track and maintain service award programs.
  • Benefit Program Literature
    • Assist in developing and upgrading benefit program literature to conform to changing government standards or benefit levels of coverage.
    • Assist with benefit enrollment organization and activities.
  • Clerical Functions
    • Prepare notices or flyers for bulletin boards or the Welcome monitor regarding new employees and general announcements.
    • Design and type reports and presentations, including charts, tables, graphs, graphics, and proofread documents for accuracy.
    • Maintain organizational charts and employee directories.
    • Sort payroll-related documents for distribution to employees.
    • Receive and direct visitors, ensuring they wear safety glasses and visitor badges.
    • Securely collect and file documents in an organized manner.
  • Safety & Worker's Compensation
    • Prepare reports to verify employee eligibility for 90-day safety bonuses for no lost-time accidents.
    • Communicate with key contacts to arrange for purchasing gift cards.
  • Employee Activities and Event Coordination
    • Track and coordinate employee activities and special events.
  • Safety Supplies
    • Maintain adequate supplies of safety equipment and keep up-to-date on current protection equipment as required by OSHA.
    • Distribute safety equipment to employees as needed.
    • Provide vouchers for safety shoes or safety glasses, tracking usage or noting replacement.
    • Process invoices for payment and payroll deductions.
  • HR Areas of Knowledge
    • Continuously learn about human resource topic areas to support growth within the position.
  • Essential Requirements
    • Regular attendance, communication, and meeting deadlines are essential elements of the job.

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