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Administrative Coordinator

2 months ago

San Antonio, Texas, United States Archdiocese of San Antonio Full time
Job Summary

The Administrative Assistant provides administrative support and assistance for the St. Anthony Catholic University Center.

Key Responsibilities
  • Serve as receptionist for visitors and provide a welcoming environment for guests.
  • Provide various administrative support for the St. Anthony Catholic University Center, including data entry, record-keeping, and communication.
  • Respond to and resolve administrative inquiries and questions in a timely and professional manner.
  • Conduct database management to include parishioner registration, tracking, and reporting.
  • Maintain accurate and up-to-date records of sacraments and other important documents.
  • Create and organize communication efforts through various channels to keep stakeholders informed.
  • Maintain calendars for the Chaplain and St. Anthony facility, ensuring seamless coordination of events and activities.
  • Coordinate priests for coverage of Masses and other liturgical events.
  • Prepare and distribute mass commentator scripts and other important announcements.
  • Adhere to safety protocols and take precautionary measures to ensure the safety and well-being of self, others, and the organization.
  • Protect the confidentiality of sensitive information and adhere to the Code of Conduct and Faith and Moral Policy.
  • Collaborate with team members to promote a solution-oriented approach and commitment to the Mission and Vision of the organization.
  • Perform other duties as assigned by management.
Requirements
  • High School Diploma or Equivalent
  • Minimum of one to three years of administrative or general office experience
  • Reliable transportation
  • Bilingual in English and Spanish preferred
  • Basic understanding of the Catholic Faith
  • Excellent interpersonal and customer service skills
  • Experience with Computer Software, Microsoft Office Suite applications, and Google Calendar
  • Must be detail-oriented, organized, self-motivated, and able to work well independently and on a team
  • Must have good written and verbal skills
  • Must have good critical thinking and problem-solving skills