Senior Executive Assistant to Founder at Investment Firm

4 days ago

New York, New York, United States Bloom Talent Full time
Job Title: Senior Executive Assistant to Founder at Investment Firm

Job Summary:
We are seeking a highly skilled and experienced Senior Executive Assistant to provide top-notch support to our Founder/Managing Partner and General Counsel. As a key member of our team, you will be responsible for managing complex calendars, coordinating travel, and ensuring seamless execution of daily operations.

Responsibilities:
  • Manage and coordinate heavy calendaring and scheduling for Founder/Managing Partner & General Counsel.
  • Provide high-level administrative support, anticipating the needs of senior leadership and taking proactive steps to address them.
  • Serve as a gatekeeper, prioritizing meetings and communications to ensure that urgent matters are addressed promptly.
  • Handle complex travel coordination, ensuring smooth logistics for all business-related travel and providing detailed itineraries.
  • Coordinate meetings and conference calls, including preparing agendas and taking detailed minutes.
  • Assist with project management and other duties as assigned to support organizational goals.
  • Oversee and manage expense reporting, ensuring accuracy and timeliness.
  • Prepare and edit correspondence, communications, presentations, and other documents as needed.
  • Organize and execute company events, including offsite meetings, holiday parties, and other team-building activities.

Requirements:
  • Previous 5+ years of experience as an Executive Assistant providing executive-level support.
  • Proactive, detail-oriented, and able to manage multiple priorities with precision.
  • Strong interpersonal skills with the ability to foster a positive team environment.
  • Professional demeanor with excellent verbal and written communication skills.
  • Ability to navigate complex situations.
  • Flexible and adaptable, willing to adjust hours as necessary.
  • Eager to learn and contribute to the success of the organization.
  • Team player with the willingness to support colleagues and provide backup when needed.
  • Strong judgment and discretion in handling sensitive information.

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