Compensation Processing Specialist

2 weeks ago

Austin, Texas, United States St Edwards University Full time
Job Overview

Position: Payroll Specialist

Department: Disbursement Services

St. Edward's University in Austin, Texas, is seeking qualified candidates for the role of Payroll Specialist. This position is crucial for ensuring accurate payroll processing in line with the university's established policies and procedures. The Payroll Specialist will manage payroll for students, hourly non-exempt, and exempt employees on a bi-monthly basis. This role collaborates closely with the Payroll Manager and requires meticulous attention to detail, as well as the ability to handle sensitive employment records with confidentiality.


Qualifications Required:

  • A Bachelor's degree in a financial discipline (such as accounting or business) with a minimum of two years of relevant experience, or four years of experience in a related field.
  • At least two years of experience in payroll processing is mandatory.
  • Exceptional organizational skills and the ability to operate with minimal supervision while making independent decisions. Strong written and verbal communication skills are essential for maintaining positive working relationships.
  • Comprehensive knowledge of general ledger systems, procedures, and financial chart of accounts. Familiarity with international tax and payment processes is advantageous.
  • Capability to prioritize and manage a high volume of tasks effectively.
  • Demonstrated integrity and discretion in handling confidential information.
  • Outstanding communication abilities.

Key Responsibilities:

  • Execute bi-monthly payroll processing, including student, hourly non-exempt, and exempt payrolls.
  • Support the Payroll Manager in managing data accurately and compliantly within the Arctic International GLACIER system, in partnership with Student Business Services for the appropriate taxation of foreign employees, students, and university vendors.
  • Ensure data entry is complete and accurate for review by the Payroll Manager and department Director.
  • Provide data and reporting for review post-payroll processing.
  • Communicate university-wide payroll deadlines effectively.
  • Address departmental inquiries, including employee verification and W-2 requests.
  • Collaborate proactively with cross-functional teams to resolve payroll-related issues.
  • Understand and troubleshoot the current timekeeping system.
  • Assist with compliance reporting and processing, including audits and W-2 processing.
  • Support management during fiscal year-end close procedures and audits.
  • Participate in testing ERP system upgrades related to payroll and operations.
  • Help update and maintain departmental process and procedure manuals.
  • Work with the Payroll Manager to identify and implement payroll process improvements.
  • Assist in training and troubleshooting payroll processes.
  • Maintain current information and training materials for public access across multiple platforms.
  • Deliver high-quality customer service to all university departments.
  • Uphold confidentiality and integrity when handling employee information.
  • Ensure compliance with regulatory and policy requirements relevant to the position.
  • Perform additional duties as assigned.

Compensation and Benefits:

The university provides a comprehensive TOTAL REWARDS package, including:

  • Medical & Rx Coverage (HSA Available)
  • Dental and Vision Insurance
  • Flexible Spending Accounts
  • Short and Long Term Disability Insurance
  • Life & Accidental Death & Dismemberment Insurance
  • Employee Assistance Program (EAP)
  • Pet Insurance
  • Annual Leave & Paid Sick Leave
  • Retirement Plan with Employee and Employer Contributions
  • Tuition Benefits
  • Paid Holidays
  • Various Services & Discounts

Application Process:

Interested candidates should submit an online application, including a resume, cover letter, and three professional references. Incomplete applications will not be considered.


Commitment to Diversity:

St. Edward's University is dedicated to fostering an inclusive environment that respects the dignity and worth of all individuals. We value the diverse backgrounds and experiences of our community members.


EQUAL OPPORTUNITY EMPLOYER:

St. Edward's University is an equal opportunity/affirmative action employer, committed to compliance with all applicable federal and state laws regarding nondiscrimination and affirmative action.


About St. Edward's University:

Founded in 1885, St. Edward's University is a private, Catholic liberal arts institution with a diverse student body, emphasizing critical thinking, ethical practices, and personalized learning experiences.


Background Checks:

A criminal history background check is required for finalists under consideration for this position.

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