Office Operations Coordinator

1 week ago

Allentown, Pennsylvania, United States Center For Humanistic Change Inc Full time
Job Overview

The Center for Humanistic Change (CHC) is a nonprofit organization dedicated to empowering individuals, particularly youth, with the knowledge and skills necessary for making informed and positive life choices. Our approach includes interactive prevention education and evidence-based programming, focusing on drug and alcohol prevention, life skills training, and student mentoring.

The Center for Humanistic Change is currently seeking a dedicated and professional individual to oversee daily office functions. The Office Operations Coordinator is a full-time, hourly, non-exempt role that requires presence in the office during standard business hours. We offer a competitive salary and a comprehensive benefits package, including health, dental, and vision insurance, along with generous paid time off.

This position provides essential administrative support to both the Executive Director and the Director of Administration, while also assisting various program departments. The Coordinator will implement administrative procedures to maintain efficient office systems and manage multiple tasks with professionalism and accuracy. The ideal candidate will possess flexibility to adapt to shifting priorities, a keen attention to detail, and the ability to work independently with minimal supervision.

Key Responsibilities:

  • Manage phone communications and voice message systems
  • Handle incoming mail and welcome visitors
  • Order and oversee office supplies and process expense requests
  • Maintain office equipment and ensure operational efficiency
  • Coordinate appointments and manage calendars
  • Organize refreshments for meetings and seminars
  • Ensure the office environment is presentable
  • Create promotional materials and other printed content
  • Assist in planning and coordinating events
  • Schedule and manage social media content
  • Update and maintain website information
  • Draft correspondence and prepare reports
  • Arrange travel logistics
  • Perform occasional local errands as needed

Qualifications:

  • A minimum of 4 years of experience in an office setting performing administrative tasks.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Publisher).
  • Experience with MS Teams, Zoom, and Google Docs.
  • Demonstrated expertise in office administration.
  • Exceptional written and verbal communication skills.
  • Strong organizational and time management abilities.
  • Capability to prioritize and manage multiple tasks effectively.
  • Attention to detail and accuracy in all work.
  • Excellent customer service orientation.
  • Proactive mindset and sound judgment.
  • Familiarity with instant messaging and video conferencing etiquette.

All staff members are required to meet state and local training and clearance requirements, including background checks and mandated reporter training. Access to mobile and home internet is preferred for potential remote work situations. Please submit your resume when applying. Completion of job board assessments is encouraged to showcase your skills.

CHC is committed to equal employment opportunities. Employment decisions are based on merit and business needs, without regard to race, color, citizenship status, national origin, gender identity or expression, sexual orientation, age, sex, religious creed, ancestry, physical or mental disability, marital status, veteran status, political affiliation, or any other legally protected factor. CHC adheres to laws regarding reasonable accommodations for employees with disabilities.

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