Executive Assistant
4 days ago
Gravity Staffing, Inc. is seeking an Executive Assistant to support the CFO in their Greenwich, CT office.
About the RoleThis is a full-time position with a salary range of $60,000 - $80,000 per year, depending on experience.
Responsibilities- Maintenance and management of calendars utilizing Microsoft Outlook;
- Answer all phone calls in a professional manner, take messages or assist directly when appropriate;
- Coordination of internal and external meetings to include room reservation, equipment set-up, and meeting material preparation (presentations, agendas and any other required documents);
- General administrative support including creating, maintaining, and editing documents, spreadsheets and presentations;
- Process expense reports in Concur ensuring compliance with the Travel & Expense Policy;
- Distribute daily mail to appropriate team members;
- Arrange all travel for executives including flights, hotels, car rentals, and car services through the Amex travel desk;
- Track team PTO and Sick days;
- Ad-hoc assignments as requested.
- Minimum 3 years of senior level admin experience;
- Bachelor's Degree strongly preferred
- Strong organizational skills, attention to detail is crucial
- Proficiency in Word, PowerPoint, and Excel
- Excellent research, writing, and communication skills
- Excellent time management, organizational and interpersonal skills;
- Resourceful, well organized, highly dependable, efficient and detail oriented;
- Hands-on problem solver;
- Must be able to handle confidential information with the appropriate level of discretion;
- Ability to work in a team environment;
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