Project Assistant

7 days ago


Greenwich, Connecticut, United States Critical Path Institute - Europe Full time
Job Opportunity
We are seeking a detail-oriented and organized Project Coordinator to join our European Office team in Ireland, The Netherlands or the United Kingdom. As a key member of our team, you will provide essential financial and administrative support to the Associate Director and Project Manager, working closely with them to deliver projects and initiatives.

About Critical Path Institute - Europe
Critical Path Institute (C-PATH) is a nonprofit organization dedicated to fostering collaboration and promoting data sharing in the precompetitive space. Our mission is to accelerate a path to a healthier world by reducing the time, cost, and risk in developing and approving new therapies.

Key Responsibilities
  • Support the team with projects and initiatives, especially those related to European funded projects (H2020 / Horizon Europe) and associated funding guidelines.
  • Plan and organize internal and external events and meetings related to the European Office portfolio of activities.
  • Anticipate and manage scheduling conflicts by looking ahead and proactively identifying and resolving identified conflicts.
  • Maintain accurate, compliant records and provide other administrative support such as organizing meetings, raising purchase orders and invoices, and minutes-taking.
  • Ensure project documents are complete, current, and stored appropriately within the relevant system.
  • Monitor expenses, submit expense reports, and assist in the completion and submission of financial reports.
  • Provide support during internal and external audits to ensure compliance with project management standards, policies, procedures, and templates, and assist in resolving any identified issues.
  • Coordinate event logistics, including venue sourcing, contract negotiation, and managing timelines to ensure successful execution.
  • Arrange necessary travels and accommodation for the internal team and C-Path external experts, when required.
  • Document best practices and lessons learned and share those with the team.

Requirements
  • Bachelor's degree in a relevant topic such as business administration, life science, finances or equivalent professional experience.
  • High levels of numeracy and literacy, with proficiency in both spoken and written English.
  • Previous experience in an administrative and business support role in a busy, fast-paced environment.
  • Experience in planning and coordinating events, including venue sourcing, contract negotiation, and managing timelines to ensure successful execution.
  • Fundamental understanding of financial principles.
  • Proficient use of MS package: Word, Excel, PowerPoint, Outlook, and SharePoint.
  • Ability and interest in learning new IT systems and programs as required for the role.

Estimated Salary Range: €45,000 - €60,000 per annum.

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