HVAC Project Coordinator

2 weeks ago

Corona, California, United States Inland Mechanical Services Inc Full time
Job Overview

POSITION SUMMARY

The HVAC Project Coordinator plays a crucial role in outlining and establishing the project parameters for each assignment. This position is tasked with overseeing the project schedule, facilitating communication with contractors, and monitoring essential performance metrics. The project coordinator will ensure that the project adheres to timelines and budget constraints. This role will inspire team members to achieve both individual and collective objectives. Additionally, the coordinator will serve as a bridge between the project team and senior management, preparing and delivering progress updates to guarantee alignment with organizational objectives.

ABOUT INLAND MECHANICAL SERVICES INC

Inland Mechanical Services Inc is a leading provider of HVAC solutions, continuously expanding our reach. Our mission is to enhance the lives we impact, empowering businesses through innovative solutions and fostering mutual success. Our vision is to set the standard for exceptional service within our industry and among our clients. We aim to build a robust team of 300 professionals nationwide, striving for an annual revenue of $200 million by 2030. We are committed to transparency and intentionality in helping every team member achieve their personal, professional, and financial aspirations through our collaborative efforts. Our core values are fundamental to our operations and guide our recruitment process: we seek individuals who are accountable, aligned, disciplined, intentional, and transparent, all while pursuing excellence.

PERFORMANCE OBJECTIVES

  • Organize and plan tasks to optimize crew efficiency by implementing seamless production practices.
  • Create LookAhead schedules to enhance equipment utilization, ensuring readiness and operational efficiency.
  • Comprehend the complete Scope of Work (SOW) and project specifications: Estimate, labor-hour budget, and production rates; communicate detailed plans to the Management Team.
  • Ensure compliance with all safety regulations throughout the project, collaborating with the Safety Manager as necessary.
  • Conduct quality control checks to meet high QC/QA standards.
  • Coordinate labor and materials to be available on-site in accordance with the established LookAhead schedule.
  • Oversee 60-80 projects annually.
  • Monitor progress and implement adjustments as required.
  • Guarantee that all activities are executed per the agreed-upon plans and specifications.
  • Maintain an organized work environment and job site, ensuring all branded vehicles and equipment are kept neat and orderly.
  • Accurately report hours worked, production, discrepancies in plans, and completed quantities to the supervisor.
  • Submit weekly reports on production hours, plan discrepancies, and strategies for teams under management.
  • Foster professional relationships with owners, engineers, and team members on-site.
  • Verify and categorize all receipts, tickets, and invoices weekly to ensure accurate tracking of job-related expenses; assist with monthly billing through reporting and reviewing completed quantities.
  • Provide daily updates on achievements, tasks, and activities.
  • Perform additional duties as assigned.

KEY COMPETENCIES

  • The qualifications listed below are indicative of the knowledge, skills, and abilities necessary for success in this role, but are not exhaustive.
  • Demonstrated ability to motivate, inspire, and mentor team members.
  • Experience in developing project budgets.
  • Monitoring budget expenditures.
  • Proactive problem-solving and process enhancement approach.
  • Ability to maintain a positive demeanor while working in a team setting with competing priorities.
  • Capacity to thrive in a dynamic and evolving environment.
  • Development of processes.
  • Strong written and verbal communication abilities.
  • Exceptional organizational and administrative skills.
  • Ability to think independently as well as collaboratively when addressing job responsibilities.

EDUCATION AND EXPERIENCE

  • High School Diploma or Equivalent (GED) required; relevant experience considered.
  • Bachelor's degree in Engineering, Construction Management, or a related field (Preferred).
  • Minimum of 7 years of experience in construction (Required).
  • At least 3 years of supervisory experience (Required).
  • Valid driver's license with a clean driving record.

BENEFITS

  • Health, Dental & Vision Insurance: 50% Employer-Paid
    • Multiple Coverage Plan Options
  • $10,000 Employer-Paid Life Insurance.
  • Paid Holidays.
  • PTO Program.
  • Opportunities for Professional Training & Development.

PHYSICAL REQUIREMENTS

  • Ability to sit, stand, walk, use hands/fingers, reach, talk, hear, climb, stoop, kneel, or crouch.
  • Occasional lifting of up to 50 lbs.
  • Position may require travel to various sites to oversee multiple projects.

COMMITMENT TO DIVERSITY

As an equal opportunity employer dedicated to addressing the needs of a diverse workforce, Inland Mechanical Services Inc recognizes that a varied staff, reflective of our community, is vital to a successful and ethical business. We hire local talent at all levels, regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability, and actively promote inclusion in all forms within our company and in our interactions with clients, candidates, and partners.

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