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Office Administration Specialist

2 months ago

Brookfield, Wisconsin, United States Caravel Autism Health Full time

As the Office Administration Specialist, you will be instrumental in delivering vital administrative assistance to guarantee the smooth operation of the office environment. This role encompasses a variety of tasks, such as managing office inventory, coordinating meetings, supporting team members, and facilitating communication.

Key Responsibilities:

Engage with client families periodically to confirm their service commitment.Work alongside IT and tablet support teams utilizing designated systems.Coordinate necessary services from approved vendors.Handle incoming business calls, greet visitors, and foster a welcoming atmosphere.Manage onboarding paperwork for new hires and assist with offboarding processes for team members.Efficiently receive, distribute, and oversee mail and supplies.Ensure the workspace remains tidy and well-organized.Develop program materials to support clinical initiatives.

Additional Responsibilities:

Carry out any other assigned tasks as required.

Qualifications:

Education:

Completion of a high school diploma or equivalent.

Experience:

Previous experience in a Receptionist or Front Office capacity is highly preferred.

Skills and Attributes:

Strong communication skills for effective interaction with internal and external stakeholders.Self-driven with excellent organizational and time management skills.Detail-oriented with a collaborative approach to work.Ability to maintain professionalism and composure in high-pressure situations.Strong analytical and critical thinking capabilities.Proficiency in Microsoft Office applications, SmartSheet, Zoom, and other communication tools.Commitment to ethical standards and confidentiality regulations, including HIPAA compliance.Demonstrated ability to engage professionally across all departments.