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Administrative Specialist Fleet Coordinator

1 month ago

Brookfield, Wisconsin, United States WOLTER, INC. Full time
About Wolter, Inc.

Wolter, Inc. is a leader in the material handling equipment industry, dedicated to providing exceptional service and innovative solutions to our customers.

Job Summary

We are seeking a highly organized and detail-oriented Administrative Specialist to join our Fleet Service Group in Brookfield, WI. As an Administrative Specialist, you will play a critical role in ensuring seamless information flow between sales, service, and our valued customers.

Key Responsibilities
  • Assist in maintaining TMR ledgers and monthly reports for all Wolter Inc branches.
  • Prepare TMR Contracts and distribute to account managers with follow-up for signatures.
  • Assist in entering new TMR Contract information in Quipware Business System.
  • Monthly TMR billing.
  • Follow-up with internal staff on outstanding hour meter readings on equipment.
  • Cross-training to support all divisions of the FLM Group.
  • Quoting Lease Rates to Sales support staff for customer quotes.
  • Source Lease financing, request documentation and ensure accuracy.
  • Receive and handle inbound Lease questions from Customer and Account Managers.
  • Maintain Lease files and ledgers for tracing and monthly report purposes.
  • Manage timely notification of expired leases.
  • Analyze and determine Fair Market Value of equipment at end of lease and collaborate with Account Manager on best options for customer.
  • Maintain leasing, fleet and TMR files.
  • Assist Fleet Analyst to establish monthly Lease Rate sheets and Monthly Fleet reporting.
  • Assist Fleet Operations Manager in preparation of Fleet presentations.
Requirements
  • Ability to organize and manage multiple priorities.
  • Attention to detail is critical to provide accurate reporting.
  • Excellent telephone and customer service techniques.
  • Professional demeanor.
  • Advanced knowledge of Excel, including Pivot Tables, and formulas with knowledge of Power BI a plus.
  • Enjoys math and analytics.
  • Commitment to company vision and mission.
Benefits
  • Access to top-notch medical, dental, and vision insurance plans for you and your family.
  • Pet insurance coverage.
  • Robust life insurance coverage.
  • Generous PTO policy.
  • 8 paid holidays.
  • 401(k) retirement savings plan.
Why Wolter, Inc.?

We believe in supporting our employees and providing a workplace where they can thrive. Our mission is to move, store, and power the world more efficiently. You're part of a team that is connected like family and committed to making an impact.

We are an Affirmative Action/Equal Opportunity Employer and will give all qualified applicants consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.