Administrative Specialist Fleet

6 days ago


Brookfield, Wisconsin, United States Wolter, Inc. Full time
About Wolter, Inc.

We are a leader in the material handling equipment industry, dedicated to moving, storing, and powering the world more efficiently. Our team is connected like family and committed to making an impact.

Job Title: Administrative Specialist Fleet

We are seeking a dynamic Administrative Specialist to support our Fleet Service Group in Brookfield, WI. As an integral part of our team, you will ensure seamless information flow between sales, service, and our valued customers.

Key Responsibilities:
  • TMR (Total Maintenance & Repair)
    • Assist TMR Administrator with maintaining TMR ledgers and monthly reports for all Wolter Inc branches.
    • Prepare TMR Contracts and distribute to account managers with follow-up for signatures.
    • Assist in entering new TMR Contract information in Quipware Business System.
    • Monthly TMR billing.
    • Follow-up with internal staff on outstanding hour meter readings on equipment.
    • Cross-training to support all divisions of the FLM Group.
  • Leasing
    • Quoting Lease Rates to Sales support staff for customer quotes.
    • Source Lease financing, request documentation, and ensure accuracy.
    • Receive and handle inbound Lease questions from Customer and Account Managers.
    • Maintain Lease files and ledgers for tracing and monthly report purposes.
    • Manage timely notification of expired leases.
    • Analyze and determine Fair Market Value of equipment at end of lease and collaborate with Account Manager on best options for customer.
    • Maintain leasing, fleet, and TMR files.
  • Fleet
    • Assist Fleet Analyst to establish monthly Lease Rate sheets and Monthly Fleet reporting.
    • Assist Fleet Operations Manager in preparation of Fleet presentations. This may include some travel to Wolter Inc. in-state and out-of-state branches.
Requirements:
  • Ability to organize and manage multiple priorities. Attention to detail is critical to provide accurate reporting.
  • Excellent telephone and customer service techniques.
  • Professional demeanor.
  • Advanced knowledge of Excel, including Pivot Tables, and formulas with knowledge of Power BI a plus.
  • Enjoys math and analytics.
  • Commitment to company vision and mission.
Benefits:
  • Health Insurance: Access top-notch medical, dental, and vision insurance plans for you and your family.
  • Pet Insurance: Enjoy peace of mind with our pet insurance coverage, ensuring the well-being of your beloved pets.
  • Life Insurance: Secure your future and your loved ones with our robust life insurance coverage.
  • Paid Time Off (PTO): Achieve a healthy work-life balance with our generous PTO policy.
  • 401(k) Retirement Savings Plan: Plan for a secure future with our 401(k) retirement savings plan.

We are an Affirmative Action/Equal Opportunity Employer and will give all qualified applicants consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law. All job offers are contingent upon satisfactory drug screen and driving record results.



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