Weekend Flight Operations Coordinator

1 week ago


Carlsbad, California, United States Latitude 33 Aviation Full time
Job Overview

Location: Carlsbad, CA – McClellan Palomar Airport

Position: Full Time - Weekend Flight Coordinator

Latitude 33 Aviation LLC is seeking a dedicated individual with a strong interest in aviation and exceptional attention to detail for an entry-level role in Trip Support. The primary duties involve coordinating logistics and accommodations for clients, aircraft owners, and crew prior to scheduled flights, as well as providing continuous support for ongoing missions. This dynamic position requires a collaborative team player who can manage multiple tasks while maintaining a professional demeanor.

Key Responsibilities:

  • Prepare trip documentation for each aircraft movement, including notifications to Fixed Base Operators (FBOs), selecting optimal contract fuel providers, and confirming catering and ground transportation services for clients.
  • Arrange in-flight catering, ground transportation, accommodations, and special requests for clients.
  • Provide real-time trip support to crew and clients, including updates on delays and diversions.
  • Coordinate crew travel arrangements, including airlines, rental cars, and accommodations.
  • Collaborate with flight crews to prepare for adverse weather conditions and airport closures.
  • Conduct preflight briefings with crew members for each Part 135 Charter flight.
  • Manage international flight arrangements, including:
    • Coordinating departures and arrivals with the appropriate customs authorities.
    • Inputting crew and passenger information into the Electronic Advanced Passenger Information system and assisting crew members with filing.
    • Confirming handling services with international providers and sending necessary documentation for aircraft, crew, and passengers.

Essential Skills and Qualifications:

Strong communication and customer service skills are essential for interacting with crew members, office staff, management, clients, and aircraft owners.

Professional appearance and demeanor are required.
* Exceptional organizational skills and the ability to multitask under pressure.
* Proficiency in reading, writing, and speaking English fluently.
* Familiarity with MS Office applications.

Education and Experience: Some college education is preferred. Experience in aviation is a plus but not mandatory. Relevant work experience in logistics or customer service will be considered.

Work Schedule: Shifts will be 8 hours long, scheduled between 7:00 AM and 6:00 PM. Weekend availability is essential, and holiday work is required with appropriate compensation.

Work Environment: This is not a remote position. The role involves working in an office and airport operations setting, with responsibilities that include working independently and collaboratively, managing frequent interruptions, and performing computer-related tasks.

Compensation: Hourly pay with accrued paid time off.

Qualified candidates will be contacted for further discussion after their applications and résumés have been reviewed. Incomplete applications will not be considered.

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