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HR Operations Specialist

2 months ago

Honolulu, Hawaii, United States Hawaiian Humane Society Full time
Position Overview

Position Title: Human Resources Coordinator

Status: Non-exempt

Core Objective: The Human Resources Coordinator is responsible for executing administrative functions and services that enhance the operational efficiency of the Human Resources department.

Reporting Structure: Reports to the Director of Human Resources

Supervisory Responsibilities: Oversees volunteers as required

Key Responsibilities:
  • Employee Engagement: Demonstrates enthusiasm and commitment to the mission of Hawaiian Humane, fostering a supportive environment for team members, candidates, volunteers, and community members. Strong organizational and time management skills are essential for effective communication with stakeholders.
  • Administrative Support: Provides comprehensive assistance to all HR functions, including meeting organization, report generation, note-taking, and other administrative tasks to support the HR department.
  • Communication Facilitation: Aids the Director in addressing employee inquiries, researching HR-related questions about benefits, policies, and programs. Manages timely responses to employee and supervisor queries through various communication channels.
  • Data Management: Ensures the accurate creation of new hire records and the effective use of workflows within the HRIS. Maintains up-to-date HR files and documentation, ensuring confidentiality and integrity.
  • Recruitment and Onboarding: Develops job postings, screens candidates, schedules interviews, and manages the onboarding process for new hires, including orientation and necessary communications.
  • Benefits Coordination: Acts as a liaison between Hawaiian Humane and external benefits providers, ensuring accurate processing of employee enrollments and deductions.
  • Training and Development: Assists in organizing employee events, meetings, and recognition activities to enhance company culture and community engagement.
Additional Responsibilities:
  • Participates in regular meetings with the Director and other organizational members to share insights aimed at improving HR initiatives.
  • Performs other duties as assigned to uphold a positive organizational image and enhance employee quality of life.
Work Environment:
  • Indoor office setting with occasional outdoor responsibilities.
  • Utilizes various office equipment including PCs, copy machines, and HRIS systems.
  • Flexible work hours are available.
Qualifications:
  • Skills: Strong organizational, communication, and interpersonal skills are required.
  • Education: HR certification (PHR, SPHR, SHRM-CP, SHRM-SCP) is preferred.
  • Experience: A minimum of one year of administrative experience or equivalent education is required.

This job description is intended to convey the general nature and level of work performed by employees in this classification. It is not a comprehensive inventory of all duties, responsibilities, and qualifications of employees assigned to this job. Management reserves the right to modify this description as necessary.