HR & Payroll Specialist

5 hours ago

Honolulu, Hawaii, United States Hawaii Accounting Full time
Job Description

We are seeking an experienced HR & Payroll Specialist to process payroll for our accounting and HR clients and to provide administrative support to our HR team. This position will initially report to the HR Manager.

Key Responsibilities
  • Processing of weekly, bi-weekly and semi-monthly payrolls for various clients, including calculating and distributing employee wages, deductions and benefits.
  • Ensuring accuracy and compliance in all payroll activities.
  • Assist with onboarding and off boarding of our HiAccounting and DemandHR client employees.
  • Maintain employee records, including benefits and leave information.
  • Responsible for timely and accurate processing of all payroll related transactions.
  • Recording hours, processing time records, compiling payroll reports, maintaining employee payroll records, deductions, calculate overtime pay, bonuses, commissions, adjustments, etc.
  • Processing physical checks, direct deposits and termination checks for mailing or delivery.
  • Reconcile all health, supplemental benefits, 401(k) contributions and any garnishment deductions.
  • Ability to calculate manual payroll checks and projections on pay.
  • Provides assistance to clients and client employees on payroll issues, questions, etc.
  • Ability to understand and interpret state and federal payroll laws and effectively communicate them to clients, client employees and internal staff.
  • Regular payroll trainings throughout the year.
  • Assist HR Manager, Controller, & CEO with other accounting requests.
  • Support management with special requests by handling special projects/assignments as directed.
  • Ability to organize and prioritize work and frequently communicates status as needed.
  • Self-driven and takes initiative, operating under minimal supervision.
  • Protects organizations values by keeping client and staff information confidential.
  • Actively contributes to the overall positive culture of the company through a positive and willing attitude.
  • Ensures work is performed in compliance with the companys established policies and procedures
Requirements
  • A minimum of 3 to 5 years experience in payroll processing and administration.
  • Previous experience in HR is a plus.
  • Knowledge of Payroll, Payroll tax laws, general HR and general accounting, or any combination of education and experience which would provide the necessary knowledge, skills and abilities to meet the minimum qualifications to perform the essential functions of this position.
  • Bachelors degree with an emphasis in accounting, business administration or Human Resources (preferred, but not required).
  • Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred.
  • HR & Payroll Knowledge: Proven payroll experience is a must. Other bookkeeping and/or accounting experience is preferred.
  • Accounting Software: Proficient with HR and payroll software. Prior knowledge of Darwin, Sage Intacct, QBO, , Expensify, APS, ADP, Ceridian, Paychex, and other payroll software is preferred.
  • Computer Skills: Proficient knowledge of Adobe Acrobat and MS Office, including Word, Excel, PowerPoint and Outlook.
  • Other Requirements: Strong organizational skills, attention to detail, self-motivated, has ability to multitask and prioritize. Efficient communication skills both verbal and written. Ability to establish and maintain positive and effective working relationships with staff, clients and vendors. Perform other duties as required.
Personal Requirements
  • Outstanding communication skills.
  • Positive, self-starter attitude and desire to exceed expectations at every opportunity.
  • Demonstrated ability to complete assigned tasks.
  • Advanced Excel, Word, Outlook and Microsoft Office skills required.
  • Strong attention to details, high organized, motivated, and focused on work quality.

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