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Executive Assistant

2 months ago

Fresno, California, United States Stardom Employment Consultants Full time
Job Summary

The Executive Assistant will be responsible for managing the day-to-day administrative tasks for the executive team, including scheduling, communication, and travel arrangements. The ideal candidate will have exceptional communication skills, a strong command of grammar, and proficiency in Microsoft Office Suite.

Key Responsibilities
  • Manage the executive team's schedules, including coordinating meetings, appointments, and travel arrangements.
  • Draft, proofread, and edit correspondence, reports, presentations, and other documents with strong attention to detail and proper grammar.
  • Serve as the primary point of contact between the executive team and internal/external stakeholders, ensuring professional and effective communication.
  • Prepare and organize meeting agendas, materials, and minutes, and follow up on action items as needed.
  • Handle confidential information with the highest level of discretion and integrity.
  • Coordinate domestic and international travel arrangements, including flight bookings, hotel accommodations, and itineraries.
  • Manage and organize files, records, and documents to ensure easy access and retrieval.
  • Assist with the preparation of board meetings, including logistics, materials, and communication with board members.
  • Monitor and prioritize emails and other communications, responding on behalf of the executives when appropriate.
  • Perform general administrative tasks, such as expense reporting, invoice processing, and office supply management.
  • Support special projects and initiatives as assigned by the executive team.
Qualifications
  • Associates degree in Business Administration, Communications, or a related field preferred.
  • At least 2 years of experience as an Executive Assistant, Administrative Assistant, or similar role.
  • Exceptional written and verbal communication skills with strong attention to grammar and detail.
  • Proficiency in Microsoft Office Suite (Outlook, Excel, Word) is required.
  • Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
  • High level of professionalism, discretion, and confidentiality in handling sensitive information.
  • Ability to work independently and as part of a team in a fast-paced environment.
  • Experience in coordinating travel arrangements, including international travel.
  • Familiarity with nonprofit organizations and board governance is a plus.