Executive Assistant to Department Director

4 weeks ago

Fresno, California, United States City of Fresno, CA Full time

Job Summary

The City of Fresno is seeking a highly skilled and experienced Executive Assistant to provide high-level administrative support to the Department Director. The ideal candidate will possess excellent communication and organizational skills, with the ability to work in a fast-paced environment.

Key Responsibilities

  • Provide administrative support to the Department Director, including calendar management, travel arrangements, and meeting preparation.
  • Coordinate City Council agenda items and ensure timely submission of reports and documents.
  • Research, compile, and analyze data for special projects and various reports.
  • Act as a liaison between the department and City officials, employees, and the public.
  • Exercise discretion and independent judgment in performing administrative tasks of a confidential or sensitive nature.

Requirements

  • Five (5) years of full-time paid experience equivalent to that gained as a Senior Secretary with the City of Fresno.
  • OR
  • Twelve (12) units of business or academic college coursework relating to office management or secretarial sciences and seven (7) years of increasingly responsible secretarial experience to a manager or administrator.

Benefits

  • UNIT 2 Classification - Management Confidential - Unrepresented
  • HEALTH INSURANCE: The City contributes toward monthly premiums for PPO medical, dental, and vision for employee and dependents.
  • FLEXIBLE SPENDING ACCOUNT: IRS 125 Plan for health and dependent care expenses.
  • DEFERRED COMPENSATION: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes up to $75 per month.
  • HOLIDAYS: Ten (10) City-observed annual holidays plus birthday and two (2) personal days.
  • MANAGEMENT LEAVE: 60 hours per fiscal year for exempt employees.
  • ANNUAL LEAVE: Accrue hour per month of Annual Leave, with cash out provisions.
  • SUPPLEMENTAL SICK: 40 hours per fiscal year. 80 hours lifetime maximum.
  • LIFE INSURANCE: Benefit equal to annual salary; premium paid by the City.
  • LONG-TERM DISABILITY: Benefit equal to 66.66% of monthly salary up to $7,500 per month after 30 days of disability; premium paid by the City.
  • HEALTH REIMBURSEMENT ARRANGEMENT: Eligible retirees can use remaining Sick Leave balance at 80% of hourly rate and other leave balances, if applicable, to reimburse medical insurance and qualified medical expenses, tax free.
  • RETIREMENT: City of Fresno Retirement Systems, one of the best funded public systems in the state. Reciprocity with other CA public agencies. Vested in Retirement benefits after 5 years of service. City employees do not participate in Social Security.
  • DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options.

How to Apply

Interested and qualified applicants must submit an official City of Fresno application on-line. Applications may be submitted at For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call for assistance. Resumes will not be accepted in lieu of a completed employment application.

Only a select group of candidates will be invited to the interview.

Inquiries should be directed to:

Le'Shea Tarver, Senior Human Resources Analyst

2600 Fresno Street

Fresno, California

The City of Fresno is an equal opportunity employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Department at in advance of the examination.

The City of Fresno is an equal opportunity employer.

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