Administrative Support Specialist

2 weeks ago

Fairfax Virginia, United States Virginia Cancer Specialists Full time

Position Overview:
Are you seeking a fulfilling career in the healthcare sector? Virginia Cancer Specialists, a prominent entity in Cancer care, is on the lookout for a dedicated and proactive Full-Time Administrative Support Specialist for our office. The ideal candidate will be organized, self-driven, and possess exceptional customer service skills along with a keen attention to detail.

BENEFITS INCLUDE:
Comprehensive Medical, Dental, Vision coverage, Paid Holidays, and a 401k plan.

ROLE SUMMARY:


Under the guidance of management, our Administrative Support Specialists are tasked with welcoming patients and visitors in a timely, courteous, and professional manner, acting as a bridge between patients and medical personnel. This role ensures that all documentation is complete, accurate, and compliant with company protocols.

All staff members are expected to uphold the US Oncology Compliance Program, including adherence to the Code of Ethics and Business Standards.


Key Responsibilities:
This role demands a detail-oriented, multi-tasking individual with strong customer service and technical skills. Successful candidates will demonstrate initiative, a commitment to continuous improvement, teamwork, and integrity within a medical office setting.

PRIMARY DUTIES AND RESPONSIBILITIES:
- Greet patients and visitors promptly and professionally, ensuring all necessary forms are collected.

- Gather demographic and insurance details, including photocopies of insurance cards and identification for record-keeping. Update information in the system as required.

- Register new patients in the system and prepare their charts. Notify nursing staff of patient arrivals and organize charts in appointment order. Assist in preparing charts for upcoming appointments and print schedules as needed.

- Manage multiple phone lines effectively.

- Collect co-pays, deductibles, and other out-of-pocket expenses during patient visits, issuing receipts when necessary.

- Post daily charges accurately.

- Distribute condolence cards to families of patients as requested.

- Maintain a tidy and organized lobby area.

- Identify no-show appointments and facilitate patient notifications.

- Uphold patient confidentiality to protect both the patient and the clinic.

- Follow established policies and procedures to enhance front office efficiency. Provide coverage for other front office roles as needed.

- Prepare correspondence, memos, forms, and other documentation as requested by supervisors.

- Perform additional duties as assigned.

Qualifications:

MINIMUM REQUIREMENTS:
A high school diploma or equivalent is required. This is an entry-level position requiring 0-3 years of experience, preferably in a healthcare environment.

PHYSICAL REQUIREMENTS:


The physical demands outlined here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The role may involve prolonged periods of sitting, as well as bending, stooping, and stretching for files and supplies. Occasionally, lifting files or paper weighing up to 30 pounds may be necessary. Manual dexterity is required to operate a keyboard, calculator, telephone, copier, and other office equipment. Vision must be correctable to 20/20, and hearing must be within normal range for telephone communication. Prolonged viewing and typing on computer screens are necessary.

WORK ENVIRONMENT:


The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The role is performed in an office setting, involving regular interaction with patients and the public.

  • Administrative Support Specialist

    2 hours ago

    Virginia Beach, Virginia, United States Paragon Systems, Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Paragon Systems, Inc. As an Administrative Support Specialist, you will provide administrative support to the HR department, ensuring the smooth operation of our office.Key ResponsibilitiesPayroll and Benefits Administration: Review time and...

  • Administrative Support Specialist

    2 hours ago

    Virginia Beach, Virginia, United States PeopleShare Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at PeopleShare. As an Administrative Support Specialist, you will be responsible for providing exceptional customer service and administrative support to our clients and staff.Key Responsibilities:Customer Service: Greet customers and respond...

  • Benefits Support Specialist

    1 week ago

    Fairfax, Virginia, United States AssuredPartners Full time

    Job SummaryWe are seeking a highly skilled Benefits Support Specialist to join our team at AssuredPartners. As a Benefits Support Specialist, you will be responsible for providing exceptional customer support to employees of our clients by handling incoming phone calls, chats, and other inquiries related to HR benefits and compliance.Key...

  • Administrative Support Specialist

    2 weeks ago

    Virginia Beach, Virginia, United States Loyalty Brands Full time

    Position OverviewA rapidly expanding franchise in the pet industry is seeking an Administrative Support Specialist to enhance our dynamic corporate environment. We are in search of a motivated, detail-oriented individual who thrives in a fast-paced setting and is adept at managing various administrative responsibilities.Key ResponsibilitiesThe successful...

  • Administrative Support Specialist

    2 weeks ago

    Virginia Beach, Virginia, United States Loyalty Brands Full time

    Position OverviewA dynamic and expanding franchise in the pet industry is seeking an Administrative Support Specialist to enhance our vibrant corporate environment. We are in search of a motivated, detail-oriented individual who thrives in a fast-paced setting and is adept at managing various administrative responsibilities.Key ResponsibilitiesThe selected...

  • Administrative Support Specialist

    1 week ago

    Arlington, Virginia, United States US Federal Solutions Full time

    Company Overview:U.S. Federal Solutions, Inc. (USFS) is a prominent management consulting firm located in the DC metro area, dedicated to providing exceptional services to federal and state governments. Established in 2010, USFS is committed to delivering strategic planning, performance management, program management, and administrative support.Position...

  • Administrative Technology Support Specialist

    5 days ago

    Alexandria, Virginia, United States Vets Hired Full time

    Job Summary:Vets Hired is seeking an experienced Administrative Technology Support Specialist to join our team. As a key member of our IT department, you will provide technical support and assistance to our staff, ensuring the smooth operation of our organizational IT functions.Key Responsibilities:Assist in the operations and administration of...

  • Administrative and Technical Support Specialist

    3 months ago

    Virginia Beach, United States Amentum Full time

    Amentum is seeking an Administrative and Technical Support Specialist. The AA independently accomplishes general or routine office administrative tasks. The AA should have the expertise and qualifications to accomplish moderately complex administrative tasks with minimal guidance and assistance. Depending on the customer office, some tasks can be more...

  • Administrative Support Specialist

    2 weeks ago

    Virginia Beach, Virginia, United States Abacus Full time

    Job OverviewAbacus Staffing, a prominent provider of comprehensive employment solutions, is on the lookout for talented individuals. We pride ourselves on offering meaningful and long-term career opportunities, competitive compensation, and exceptional customer service to a workforce exceeding 20,000 nationwide. Position Title: Administrative Support...

  • Administrative Support Specialist

    2 weeks ago

    Springfield, Virginia, United States IT Concepts Full time

    About IT ConceptsEstablished in 2003, IT Concepts is driven by core values that emphasize customer focus, collaboration, a commitment to excellence, innovation, and integrity. Our culture is designed to foster adaptability, experimentation, and ongoing learning, enabling us to deliver impactful solutions to our clients. Position OverviewAs we expand our...

  • Technical Support and Systems Administration Specialist

    2 weeks ago

    Chantilly, Virginia, United States MAXISIQ, Inc. Full time

    Position Overview:MAXISIQ, Inc. is seeking a dedicated Technical Support and Systems Administration Specialist who will play a crucial role in ensuring the seamless operation of our information technology systems while delivering exceptional customer service. Key Responsibilities:As a valued member of our team, you will be responsible for: Providing prompt...

  • Administrative Support Specialist

    8 hours ago

    Alexandria, Virginia, United States Embark Behavioral Health Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Embark Behavioral Health. The successful candidate will provide administrative support to our executive leadership team and contribute to the smooth operation of our short-term adolescent residential treatment center.Key...

  • Benefits Support Specialist

    7 days ago

    Fairfax, Virginia, United States AssuredPartners Full time

    Job SummaryWe are seeking a highly skilled Benefits Support Specialist to join our team at AssuredPartners. As a Benefits Support Specialist, you will be responsible for providing exceptional customer support to employees of our clients by handling incoming phone calls, chats, and other inquiries related to HR benefits and compliance.Key...

  • Administrative Specialist

    6 days ago

    Virginia Beach, United States The ASTA Group LLC Full time

    Administrative Support Specialist Seeking an Administrative Specialist with 3-5 years experience working in a DoD office environment.  Ideal candidate will be someone that served as Yeoman in the Navy, Marines or like military office.  Non military members with Administrative Support experience within a military office environment will be considered as...

  • Clinical Administrative Specialist

    3 months ago

    Fairfax, United States Commonwealth of Virginia Full time

    Department: University Life Classification: GMU Worker Job Category:  Part-Time / Hourly Wage Job Type:  Part-Time Work Schedule:  29-32 working hours on average per week Location: Fairfax, VA Workplace Type:  On Site Required Salary:  $21-$23 per hour; commensurate with experience Criminal Background Check:  Yes About the...

  • Administrative Support Specialist

    5 days ago

    Chantilly, Virginia, United States Chenega Corporation Full time

    Job SummaryChenega Corporation is seeking a highly organized and detail-oriented Human Resources Administrator II to support the day-to-day operations of our HR department. As a key member of our team, you will be responsible for providing administrative support, ensuring compliance with HR policies and procedures, and delivering exceptional customer service...

  • Administrative Security Specialist

    4 weeks ago

    Virginia, United States SimIS Full time

    SimIS, Inc. Administrative Security Specialist Location: Arlington, VA - Full Time Who We Are: Founded in 2007, SimIS Inc. is an innovative information technology solution Veteran Owned Small Business (VOSB) that models future environments, requirements, and capabilities, and then secures the enterprise from internal and external threats compliant with...

  • Administrative Support Specialist

    1 week ago

    Virginia Beach, Virginia, United States Suncrest Home Health & Hospice Full time

    About the RoleThe Administrative Assistant will play a vital role in supporting the Office Manager in the front office area. This position requires strong communication skills to effectively interact with patients, colleagues, and other team members. The goal is to provide exceptional customer service and contribute to Suncrest Home Health & Hospice's...

  • Administrative Support Specialist

    5 days ago

    Virginia Beach, Virginia, United States SimVentions Full time

    **Job Summary**SimVentions is seeking an experienced Office Manager/Facility Security Officer to join our team. As a key member of our administrative staff, you will be responsible for providing exceptional support to our employees and ensuring the smooth operation of our office.**Key Responsibilities:*** Provide administrative support to our employees,...

  • Clerical Support Specialist

    5 months ago

    Fairfax, United States Recruit Right Strategies Full time

    Lot Acquisition Processor or Post CloserNOTE: This role is fully on-site and will not be remote at all. Recruit Right Strategies is seeking candidates with strong administrative support backgrounds to work as Lot Acquisition Specialists for a very reputable mortgage lender in the new home construction business. Previous mortgage or real estate experience is...