Administrative Support Specialist

2 weeks ago


Virginia Beach, Virginia, United States Loyalty Brands Full time
Position Overview

A dynamic and expanding franchise in the pet industry is seeking an Administrative Support Specialist to enhance our vibrant corporate environment. We are in search of a motivated, detail-oriented individual who thrives in a fast-paced setting and is adept at managing various administrative responsibilities.

Key Responsibilities

The selected candidate will undertake a variety of project-based tasks, including but not limited to:

  • Administrative Assistance: Manage correspondence, draft official communications, and uphold professional email standards on behalf of the leadership team.
  • Meeting Coordination: Schedule meetings, send reminders, and prepare agendas while collaborating with trainers, vendors, and participants.
  • Task Management: Organize and oversee tasks and deliverables to ensure timely completion.
  • Training Event Coordination: Work with the training coordinator to arrange and facilitate training sessions.
  • Material Development: Collaborate with training instructors to produce written and visual training resources.
  • Documentation Preparation: Assemble and print materials for presentations and training manuals.
  • Record Maintenance: Keep accurate records of training participants.
  • Data Management: Handle multiple spreadsheets and database entries efficiently.
  • Onboarding Support: Assist with the onboarding process for new franchisees, including email and phone setup in our CRM.
  • Reporting: Track, create, and update various reports as needed.
Desired Qualifications

The ideal candidate will possess:

  • A minimum of 2 years of prior administrative experience.
  • A proactive approach to learning all facets of the business for professional growth.
  • Reliability and a readiness to tackle challenges while adhering to client deadlines.
  • The ability to manage multiple projects and meet deadlines effectively.
  • Proficiency in Excel, including formulas and VLOOKUP functions.
  • Experience with PowerPoint and Word.
  • A keen attention to detail and a professional demeanor.

References from previous employment will be verified.

Job Type

This is a full-time position with a competitive pay rate of $20.00 per hour. The role offers a hybrid work arrangement, combining remote work with in-office responsibilities.



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