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Administrative Support Specialist

2 months ago

Virginia Beach, Virginia, United States Loyalty Brands Full time
Position Overview

A rapidly expanding franchise in the pet industry is seeking an Administrative Support Specialist to enhance our dynamic corporate environment. We are in search of a motivated, detail-oriented individual who thrives in a fast-paced setting and is adept at managing various administrative responsibilities.

Key Responsibilities

The successful candidate will be tasked with:

  • Providing comprehensive administrative support, including managing correspondence, drafting official communications, and ensuring proper email etiquette for the leadership team.
  • Coordinating meetings by scheduling, sending reminders, and preparing agendas in collaboration with trainers, vendors, and participants.
  • Overseeing and organizing tasks and deliverables effectively.
  • Collaborating with the training coordinator to plan and execute training events.
  • Working alongside training instructors to develop written and visual training resources.
  • Compiling and printing documentation for presentations and training materials.
  • Maintaining accurate records of training participants.
  • Managing multiple spreadsheets and database entries with precision.
  • Assisting in the onboarding process for new franchisees, including email and phone setup within our CRM.
  • Drafting and distributing necessary notices and stipulations as required.
  • Supporting the logistics of our fleet by assisting in the scheduling of vehicle upfitting and delivery.
  • Tracking, creating, and updating various reports as needed.
Qualifications

The ideal candidate will possess:

  • A minimum of 2 years of prior experience in an administrative role.
  • A strong willingness to learn about all facets of the business for professional growth.
  • A reliable and proactive attitude, with the ability to meet specified deadlines.
  • Proficiency in managing multiple projects simultaneously.
  • Expertise in Excel, including formulas and VLOOKUP functions.
  • Experience with PowerPoint and Word.
  • A keen attention to detail.
  • A professional demeanor and mature attitude.

Job Type: Full-time

Compensation: $20.00 per hour

This position offers a hybrid work model, combining remote work with in-office responsibilities.