Protocol Administrative Coordinator
6 days ago
Mission Defense Agency (MDA) is seeking a Protocol Specialist at various levels to provide support services to our MDA client in Huntsville, Alabama. The ideal candidate will be responsible for coordinating and executing all aspects of protocol functions, objectives, and initiatives.
Key Responsibilities:
• Assist in planning and coordinating visits by Distinguished Visitors, Very Important Persons (VIPs), and other official visitors.
• Provide administrative, protocol, and event management support for award ceremonies, retirements, and internal events.
• Coordinate arrangements for events, including facilities, speakers, graphics, scripts, guest lists, invitations, seating arrangements, flags, rendering of honors, decorations, receptions, menu selections, and event setup/cleanup.
• Prepare itineraries for official visitors, ensuring all arrangements for escort service, meetings, transportation, etc., have been properly coordinated and all responsible parties advised.
• Provide briefs concerning special plans and procedures pertaining to visits.
• Participate in required planning meetings as needed.
• Track official visitors to coordinate office space and parking.
• Reserve office and conference space for events.
• Review detailed plans to ensure consistency with established policies and procedures.
• Maintain files on visits, awards, ceremonies, and presentations conducted.
• Coordinate external visitor base access and badges.
Requirements:
• Active US DoD Secret Clearance (or higher).
• Various levels of experience. Candidates with relevant experience are preferred.
What We Offer:
We offer a competitive and comprehensive benefits package, including health insurance, dental, vision, group life insurance, retirement/401(k), flexible leave policy, and more.
About Us:
MDW Associates, LLC (MDW) is a small business headquartered in Washington, DC, with offices in Huntsville, AL. We provide Federal government clients with consulting, management services, advisory assistance, decision support, strategic planning, process improvement, task execution, and metrics analysis. Our mission is to make our clients more successful by providing honest assessments, exceptional analysis, prudent advice, direct communication, and hard work.
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