Senior Administrative Coordinator for Missile Defense Agency

6 days ago

Fort Belvoir, United States Avantus Full time

Job Summary

We are seeking a highly skilled Senior Administrative Coordinator to support senior DoD acquisition professionals within the Missile Defense Agency.

This role requires an individual who is a motivated self-starter with a record of exceptional performance and support, preferably in a DoD environment.

The ideal candidate will have a strong background in administrative support, excellent communication skills, and the ability to work effectively in a fast-paced environment.

Responsibilities

  • Provide on-site administrative support for MDA organizations, implementing existing MDA administrative directives, policies, and procedures.
  • Provide office and telephone coverage, including accurate and timely messages and answering and directing all telephone calls.
  • Generate, receive, review, reproduce, publish, and distribute external and internal written material, providing quality control of documentation.
  • Review and/or coordinate on actions where responsibility is designated.
  • Distribute material, including posting to and/or retrieving information from the classified and unclassified MDA Knowledge Online (MKO) Portals.
  • Provide access control services, including assisting in the processing of Visit Authorization Requests (VAR's).
  • Prepare domestic and international travel arrangements IAW the Joint Federal Travel Regulations (JFTRs) and the Federal Travel Regulations (FTRs) using the Defense Travel System (DTS).
  • Coordinate internal and external correspondence, implementing MDA administrative issuances, policies, and procedures in the areas of correspondence.
  • Develop and coordinate correspondence and related documents per MDA policies.
  • Prepare and maintain schedules for organizational leadership, implementing existing administrative directives, policies, and procedures in the areas of scheduling and calendar management.
  • Schedule, prepare, and support organizational meetings.
  • Provide on-site support for correspondence management and staff action activities, including daily access to E-Tasker/TMT to input, process, review, coordinate, and provide status updates on staff action packages.

Requirements

  • Bachelor's degree in Business Administration or related field and 4 years of experience in administrative/business field OR Associate's degree in Business Administration and 6 years of experience in administrative/business field OR High School Diploma and 10 years' experience in administrative/business field.
  • 1 year of experience executing and leading tasks associated with mid-executive level (O-6 Military, GS15/NH-IV civilian or below), and/or general administrative support in all facets of administration.
  • Secret Clearance.

Preferred Qualifications

  • Highly proficient in preparing, reviewing, and coordinating executive-level correspondence.
  • Highly proficient in Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and Classified information handling programs and procedures.
  • Highly proficient in government records and database management processes and procedures.
  • Highly proficient working with government travel processes and systems.
  • Highly proficient developing and maintaining administrative schedules, including electronic schedules and calendars.
  • Highly proficient in government correspondence handling procedures.
  • Proficient in working with government task management systems.
  • Proficient in researching, reviewing, and preparing meeting support materials (e.g., briefings, papers, read-ahead).
  • Proficient in working with government time-management procedures and systems.
  • Highly proficient in Microsoft Office products, including Outlook, Excel, Word, and PowerPoint.
  • Excellent communication skills, including phone, office etiquette, and written skills.

Estimated Salary: $80,000 - $110,000 per annum.

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