Senior Administrative Coordinator

2 weeks ago


Philadelphia, Pennsylvania, United States PeopleShare Full time

PeopleShare is currently seeking a highly skilled Executive Assistant for our esteemed University Services Client.

Position Overview:
The Executive Assistant to the Vice President of Institutional Advancement is responsible for delivering exceptional administrative support. This includes managing intricate calendars, handling communications, and organizing meetings and travel arrangements. A keen eye for detail and prior experience supporting high-level executives are crucial for success in this position.

Executive Assistant Details:

  • Schedule: 8:30 AM - 4:30 PM, Monday to Friday, in-office
  • Compensation: $26.72 per hour
  • Employment Type: Contract with potential for permanent placement

Key Responsibilities:

  • Perform administrative duties under general supervision, including screening incoming communications and responding independently when appropriate.
  • Prepare essential documents such as agendas, notices, minutes, and resolutions for corporate meetings.
  • Take dictation and compose confidential correspondence, reports, and other documents.
  • Coordinate comprehensive travel arrangements and prepare documentation for travel-related meetings.
  • Accompany the supervisor on travel when requested.

Qualifications:

  • A minimum of two years of proven experience in senior administrative roles. Educational qualifications may substitute for experience.
  • High School Diploma or GED is required.


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