Senior Administrative Coordinator

2 weeks ago

Philadelphia, Pennsylvania, United States Essity Full time
Senior Administrative Coordinator

About Us

Essity is a prominent global entity in health and hygiene, with its headquarters located in Stockholm, Sweden, and a significant presence in North America. As a multi-billion-dollar organization, we are dedicated to overcoming barriers to well-being through innovative solutions in Professional Hygiene, Consumer Goods, and Health & Medical Solutions.

At Essity, your career is more than just a job; it’s an opportunity to contribute to a healthier, more hygienic, and safer world. We are committed to impactful innovations and sustainable practices, aiming to provide essential solutions for well-being to a growing number of individuals each year. Our culture fosters a sense of belonging and encourages personal growth.

Role Overview

We are seeking a skilled Senior Administrative Coordinator to provide support to the VP of Sales & Marketing for Consumer Goods in North America. This position requires the ability to exercise independent judgment, maintain confidentiality, and pay meticulous attention to detail. Responsibilities include managing executive schedules, coordinating travel arrangements, and organizing business unit conferences and executive meetings. You will assist in the preparation of agendas, organize meetings and activities, and document meeting notes.

The ideal candidate should reside in the Philadelphia metropolitan area.

We value individuals who embody our principles, are willing to challenge the status quo, innovate, experiment, and thrive in a fast-paced environment. If you resonate with this, we would be eager to connect.

Key Responsibilities
  • Gather, verify, and analyze information for executive meetings, reports, presentations, and occasionally news releases.
  • Type, format, and proofread a variety of documents (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) accurately and promptly using various software applications.
  • Manage expense reporting for the VP of Sales & Marketing and their direct reports.
  • Prepare documents and presentation materials; handle incoming correspondence, inquiries, and phone calls; draft letters and official communications; arrange and attend meetings; take and distribute minutes while ensuring confidentiality of data.
  • Coordinate internal and external executive meetings to ensure smooth operations, including scheduling, travel arrangements, and necessary meeting amenities.
  • Oversee the appointments and schedules of the VP of Sales & Marketing and their direct reports.
  • Access the executives' email accounts to manage appointments and respond to routine inquiries from internal and external sources.
  • Maintain and update internal communication channels and participate in national communication networks.
  • Perform various administrative tasks, including maintaining office equipment, distributing mail, filing, data entry, and managing office supplies. Organize and prioritize your workload to ensure timely completion of tasks.
Qualifications
  • Bachelor's degree is required.
  • A minimum of 5-7 years of administrative experience, with at least 5 years supporting senior executives.
  • Exceptional verbal and written communication skills.
  • Strong time management skills with the ability to prioritize tasks with minimal guidance while meeting tight deadlines.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Microsoft Teams).
  • Experience in scheduling travel and coordinating meetings for executives.
  • A solid understanding of standard business practices.
  • Highly organized and efficient in managing multiple tasks simultaneously.
  • Meticulous attention to detail is essential.
  • Strong problem-solving, judgment, and decision-making abilities are required.
Our Commitment to Diversity, Equity, and Inclusion

At Essity, our culture is built on our core beliefs and behaviors, which connect our rich history with our future. We practice care, collaboration, and inclusion daily. With a mission to break barriers to well-being and promote gender equality, DEI is at the heart of our operations.

We work in diverse teams across various geographies and professional areas, and we expect inclusive leadership from ourselves and each other. Our leadership platform emphasizes leveraging the power of differences, as we recognize that diverse and inclusive teams are crucial for innovation and sustainable growth.

What We Offer

At Essity, we believe that every career path is unique and empower our employees to reach their full potential within a culture driven by a powerful purpose.

Compensation and Benefits

We offer a competitive annual salary, an annual incentive bonus, and a comprehensive benefits package, which may include:
  • Health insurance options
  • Wellness programs
  • Flexible Spending Accounts (FSA)
  • 401(k) plan with employer matching
  • Company-paid life and disability insurance
  • Employee Assistance Programs
  • Paid time off and holidays
  • Voluntary benefits
  • Employee discounts
  • Scholarship programs for employees' children
We are committed to fostering a collaborative and caring culture, empowering our people, and promoting health and safety. We prioritize sustainable value and innovation in our work environment.

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