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Senior Administrative Coordinator

2 months ago

Philadelphia, Pennsylvania, United States PeopleShare Full time

PeopleShare is currently seeking a dedicated Executive Assistant for our University Services Client.

Position Overview:
The Executive Assistant to the Vice President of Institutional Advancement is responsible for delivering comprehensive administrative support, which includes intricate calendar management, effective communication handling, and the organization of meetings and travel arrangements. A keen eye for detail and prior experience in supporting high-ranking officials are crucial for this position.

Executive Assistant Details:

  • Schedule: 8:30AM-4:30PM Monday-Friday, in office
  • Pay Rate: $26.72 Per Hour
  • Type: Contract with potential for permanent placement

Executive Assistant Job Responsibilities:

  • Perform administrative tasks under general supervision, including screening incoming communications and responding independently when feasible, directing the preparation of records such as agendas, notices, minutes, and resolutions for corporate meetings, taking and transcribing dictation, and composing confidential correspondence, reports, and other documents.
  • Coordinate comprehensive travel plans and itineraries, compile necessary documents for travel-related meetings, and accompany the supervisor as requested.

Executive Assistant Job Requirements:

  • A minimum of two (2) years of successful experience in senior administrative services. Educational qualifications may be considered in lieu of experience.
  • High School Diploma or GED.