Administrative Services Coordinator

5 days ago


Albuquerque, New Mexico, United States University of New Mexico - Hospitals Full time

$6 per hour in hazard pay and 17% weekday nights, 26% weekend nights, or 15% weekend day shift differentials

At the University of New Mexico - Hospitals, we are seeking an Administrative Services Coordinator to provide secretarial, clerical, and administrative support services. This role involves answering multiple phone lines, preparing correspondence, receiving visitors, distributing reports, scheduling meetings, maintaining files, and accomplishing special projects as required.

This position requires managing hospitals' confidential information such as employee information, performance management, legal, and regulatory compliance. The ideal candidate will ensure adherence to hospitals and departmental policies and procedures.

Key Responsibilities

  • Accept and screen telephone calls for supervisor and department staff or route calls appropriately
  • Engage in various contacts outside the department and the hospitals to obtain information and arrange meetings
  • Establish and maintain good rapport and effective working relationships with patients, visitors, physicians, and hospital employees
  • Operate and maintain office equipment; obtain and maintain office equipment supplies
  • Classify, sort, and file correspondence, records, and other documents
  • Answer inquiries concerning activities and operations of the department by referring to and interpreting policies and procedures
  • Open, sort, review, and distribute mail and prepare responses to routine inquiries
  • Deliver quality service and act in a positive way with all customers to complete assigned functions
  • Prepare and submit time to payroll system biweekly
  • Establish, maintain, and revise recordkeeping and filing systems
  • Prepare a variety of administrative reports, statements, and rosters
  • Arrange meetings and conferences, schedule interviews and appointments, and perform other duties related to maintaining supervisor's personal schedule
  • Order office supplies and place items in proper storage areas
  • Perform a wide variety of typing assignments that are often confidential in nature

Requirements

  • Bachelor's degree or equivalent experience
  • 3 years directly related experience
  • Computer word processing program experience or education

Salary and Benefits

The estimated salary for this position is $40,000 - $60,000 per year, depending on experience. We also offer a range of benefits, including health insurance, retirement plan, and paid time off.



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