Employee Leave Coordinator

7 days ago


Oklahoma City, Oklahoma, United States Hobby Lobby Full time

Job Summary:

Hobby Lobby Stores, Inc., a leading retail company, is seeking a highly skilled Leave Representative to join our corporate Benefits Department. As a Leave Representative, you will play a critical role in ensuring compliance with federal and state leave of absence laws, while providing exceptional support to employees navigating leave of absence cases.

Key Responsibilities:

  • Oversee and manage all company leave of absence requests, including Family Medical Leave Act (FMLA), Military, State Mandated Leave of Absence, and Personal Leave of Absence.
  • Document and maintain accurate employee leave of absence and confidential medical records.
  • Maintain specialized knowledge of FMLA and related state leave laws to ensure proper administration of interacting leave laws and company policies.
  • Process all leave of absences according to established guidelines, including determination of eligibility, providing employees with timely notification, and evaluating documentation provided to ensure compliance with federal and state laws.
  • Initiate, respond, and maintain communication with employees regarding their need for leave, and provide support through the leave of absence process.
  • Provide leave education and guidance to store, district, and regional management to facilitate a smooth commencement and return from leave of absence.
  • Collaborate with HR on expiration of Federal and State Mandated Leave of Absence and the interaction with American with Disabilities Act (ADA).
  • Respond to employees regarding general benefit premium payment inquiries while on leave of absence.
  • Process and work a variety of reports, and conduct regular audits of employees on leave.

Requirements:

  • Bachelor's Degree preferred
  • Must have knowledge and experience with administration of leave programs, including FMLA, ADA, Military and other applicable Federal and State leaves
  • Proficient in Microsoft Word, Excel, and Outlook
  • Experience with HRIS benefits systems (SAP preferred) and timekeeping systems (Kronos preferred)
  • High level of attention to detail, follow through, critical thinking and problem solving
  • Ability to work independently as well as within a team structure
  • Must have ability to multi-task, set priorities and organize own work load
  • Strong communication and organizational skills

Benefits:

  • Competitive Wages
  • Medical, Dental and Prescription Benefits
  • 401(k) Program with Company Match
  • Paid Vacation
  • Personal Paid Time Off (PPTO)
  • Employee Discount
  • Life Insurance and Long Term Disability Insurance (LTD)
  • Flexible Spending Plan
  • Holiday Pay


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