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Automotive Office Coordinator

2 months ago

Nashville, Tennessee, United States Nashville Nissan Full time
Position Overview

Nashville Nissan is in search of a dependable and organized Office Assistant to enhance our administrative operations. The ideal candidate will possess a positive demeanor, a strong work ethic, and exceptional attention to detail.

Essential Qualifications
  • Proficiency in Microsoft Excel is required.
  • Meticulous attention to detail.
  • High ethical standards.
  • Ability to manage multiple responsibilities effectively.
  • Strong organizational skills with the ability to prioritize tasks.
  • Self-motivated and capable of working independently.
  • Adaptability to changing priorities and unexpected situations.
  • Excellent written and verbal communication skills.
  • Strong interpersonal abilities.
  • Capacity to maintain confidentiality in a professional team environment.
  • Prior experience in an automotive dealership is preferred, along with basic knowledge of vehicle purchasing.
  • Familiarity with Reynolds and Reynolds software is advantageous.
Key Responsibilities
  • Verify all invoices for accuracy and completeness.
  • Record all outstanding items in accounts payable.
  • Generate accounts payable reports and manage associated files.
  • Prepare checks for accounts payable.
  • Reconcile monthly statements, ensuring consistency with dealership records.
  • Document incoming new and used vehicle inventory.
  • Record wholesale vehicle sales.
  • Process manufacturer rebates and warranty cancellations.
  • Engage with extended warranty and manufacturer online platforms.
  • Assist in liaising with lenders regarding title statuses.
  • Support communication with County Clerks for registration updates.
  • Provide additional clerical and administrative assistance to management as needed.
Benefits
  • Competitive 401(K) savings plan.
  • Paid holidays.
  • Paid vacation and sick leave.
  • Health, dental, and vision insurance.
  • Basic life insurance.
  • Opportunities for career advancement.
  • A clean and professional work environment.

Work Schedule: 7:30 AM – 4:00 PM, Monday to Friday
Compensation: $16.00 per hour, based on experience.

Nashville Nissan is an equal opportunity employer, committed to diversity and inclusion in the workplace.