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Administrative Coordinator for Academic Leadership

2 months ago

Seattle, Washington, United States Seattle Pacific University Full time

Job Overview:

Position Summary:

The Administrative Coordinator for Academic Leadership serves as a vital support role to the Vice President for Academic Affairs (VPAA) / Chief Academic Officer (CAO) at Seattle Pacific University. This position is essential in facilitating the operations of the Office of the VPAA, providing comprehensive administrative assistance to academic leaders and faculty across various initiatives.

The Coordinator will oversee the VPAA's schedule in collaboration with the office administrative assistant, liaise with Financial Affairs and Human Resources regarding faculty recruitment and contracts, manage all documentation and online resources related to Faculty Affairs, and offer support to the Academic Leadership Cabinet (ALC) and strategic planning committees led by the VPAA. Additionally, the role includes leading the organization and execution of significant academic events, such as New Student Convocation and Commencement ceremonies.

The ideal candidate will possess a wealth of experience in managing diverse administrative tasks and will demonstrate the ability to work autonomously, proactively, and collaboratively.

Exceptional organizational skills, adaptability, and a passion for tackling the administrative complexities of a multifaceted office environment are crucial.

Strong interpersonal abilities are required to engage effectively with a wide range of stakeholders, including faculty, students, administrators, trustees, vendors, and external partners.

Candidates should exhibit high emotional intelligence, the capacity to meet deadlines, and a flexible, resourceful, and professional demeanor.

Outstanding communication skills, a high degree of confidentiality, a commitment to delivering exceptional service, and meticulous attention to detail are essential.


Qualifications:


Applicants must demonstrate an active and developing Christian faith aligned with the University's Statement of Faith and Christian mission, along with a commitment to the lifestyle standards of the Christian community.

A Bachelor's degree is required.
Three years of experience in administrative support or project management, preferably within a higher education context.

Ability to effectively represent the Office of the Provost to various stakeholders, including university leadership, faculty, staff, students, and community partners.

Capability to take direction while also working independently to solve problems and manage multiple priorities with grace and precision.

Strong collaborative skills; ability to work effectively within a team, engaging with office personnel and other academic staff throughout the university.

Competence in analyzing existing systems and processes to recommend enhancements for efficiency and customer service.
Excellent written and verbal communication skills are necessary.
Demonstrated attention to detail in all application materials is required.

Willingness to work flexible hours during peak periods and special events, such as Commencement activities and New Student Convocation.

Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, SharePoint, and OneNote. Familiarity with Adobe Acrobat and Adobe Sign is advantageous.

Additional Information:
The position will remain open until filled.

Compensation:
Salary is commensurate with experience, starting at $72,000 annually.
This is a full-time role with comprehensive benefits. Seattle Pacific University covers the employee premium for medical, dental, and vision insurance.

Generous contributions to an employee HSA account and a 7% contribution to a retirement plan, with immediate vesting for eligible employees, are also provided.

Tuition discounts (50% - 90%) are available for employees and qualified immediate family members.

Application Process:
Interested candidates should submit a cover letter and resume along with the online application.

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