Current jobs related to Office Coordinator - Boston, Massachusetts - Boys & Girls Clubs of Boston

  • Office Coordinator

    3 days ago

    Boston, Massachusetts, United States CloudHealth Technologies Full time

    CloudHealth Technologies is seeking a highly organized and detail-oriented Office Manager to oversee the day-to-day operations of our corporate offices.The ideal candidate will ensure that our office environment is maintained to the highest standards, providing exceptional support to our executive staff and other team members.Responsibilities will...

  • Office Coordinator

    2 weeks ago

    Boston, Massachusetts, United States Macmillan Full time

    Job Title: Office AdministratorThis is a remote office administrator position with Headway consulting firm, working with the Boston Macmillan Learning location.Key Responsibilities:Facilitate office operations by greeting and assisting visitors and vendors, answering door and phone, distributing mail and deliveries, and assisting with office security...

  • Medical Office Coordinator

    4 days ago

    Boston, Massachusetts, United States Brigham and Women's Hospital Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Office Coordinator to join our team at Brigham and Women's Hospital. As a Medical Office Coordinator, you will be responsible for coordinating patient appointments, testing, and follow-up care. You will also be responsible for arranging new patient appointments, participating in team...

  • Medical Office Coordinator

    4 weeks ago

    Boston, Massachusetts, United States Brigham and Women's Hospital Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Office Coordinator to join our team at Brigham and Women's Hospital. As a key member of our practice, you will be responsible for coordinating patient appointments, managing schedules, and providing exceptional administrative support to our medical team.Key ResponsibilitiesCoordinate...

  • Medical Office Coordinator

    4 weeks ago

    Boston, Massachusetts, United States Joslin Diabetes Center Full time

    Job SummaryThe Medical Office Coordinator is a vital member of our team at Joslin Diabetes Center, providing exceptional support to physicians and allied health professionals in a fast-paced ambulatory setting. As a Medical Office Coordinator, you will be responsible for ensuring efficient operations and delivering outstanding customer service to patients,...

  • Executive Office Coordinator

    3 weeks ago

    Boston, Massachusetts, United States Beacon Hill Full time

    Executive Office Assistant OpportunityWe are seeking a highly skilled and organized Executive Office Assistant to join our team at a boutique venture capital firm in Boston, MA. As an Executive Office Assistant, you will provide administrative support to all employees, ensuring the efficient operation of the management office.Key Responsibilities:Process and...

  • Medical Office Coordinator

    3 weeks ago

    Boston, Massachusetts, United States Brigham & Women's Hospital(BWH) Full time

    Job SummaryWe are seeking a highly skilled and professional Medical Office Coordinator to join our team at Brigham and Women's Hospital. The successful candidate will be responsible for coordinating the daily activities of the technical, clerical, and radiologist staff in the Radiology department.Key ResponsibilitiesGreets and assists patients in a...

  • Medical Office Coordinator

    4 days ago

    Boston, Massachusetts, United States Brigham & Women's Hospital(BWH) Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Office Coordinator to join our team at Brigham & Women's Hospital(BWH).As a Medical Office Coordinator, you will be responsible for arranging new patient appointments and testing, participating and leading team meetings with provider team leads, and providing data metrics and...

  • Payroll and Office Coordinator

    3 weeks ago

    Boston, Massachusetts, United States Urban Socializing Full time

    About the JobThe Payroll & Office Administrator plays a vital role in ensuring the smooth operation of our Boston office. This dynamic professional will oversee all aspects of payroll procedures, coordinate office administration, and provide exceptional support to our team.Key ResponsibilitiesProcess weekly payroll, manage employee on- and off-boarding, and...

  • Office Experience Coordinator

    4 days ago

    Boston, Massachusetts, United States SPS North America Inc Full time

    Job Summary:The Office Experience Coordinator is responsible for ensuring the smooth operation of the office, including property and office management, mail and supply, technology, and security. This role requires strong communication and organizational skills to provide exceptional customer service to staff and clients.Key Responsibilities:Oversee the...

  • Medical Office Coordinator

    4 days ago

    Boston, Massachusetts, United States destinationone Consulting Full time

    At destinationone Consulting, we are dedicated to providing exceptional recruitment services across various sectors, including healthcare, health tech, government, municipalities, non-profits, legal, and public accounting. As a Medical Office Administrator, you will play a vital role in ensuring the smooth functioning of our healthcare facilities. Your...

  • Elevated Office Coordinator

    1 day ago

    Boston, Massachusetts, United States Urban Socializing Full time

    About the Job, Payroll and Office Support SpecialistWe are seeking an experienced professional to oversee all aspects of our payroll procedures, coordinate office administration, and ensure effectiveness, efficiency, and safety in our Boston office.The ideal candidate is an energetic individual who can handle a wide range of administrative duties, including...

  • Office Services Coordinator

    3 days ago

    Boston, Massachusetts, United States Williams Lea Group Limited Full time

    The Office Services Coordinator is a key member of the Williams Lea team, responsible for delivering exceptional customer service at our client locations. This role involves providing a range of office services, including copy, print, binding, and other administrative tasks.Responsibilities include:Completing large numbers of reprographics requests according...

  • Office Coordinator for Academic Affairs

    4 weeks ago

    Boston, Massachusetts, United States New England Conservatory of Music Full time

    Job Title: Office Coordinator for Academic AffairsJoin the New England Conservatory of Music team as an Office Coordinator for Academic Affairs. This role provides administrative support to the Office of Academic and Student Affairs, ensuring a well-run and efficient environment for students and faculty.Key Responsibilities:Provide front-line reception and...

  • Executive Office Coordinator

    4 weeks ago

    Boston, Massachusetts, United States Beacon Hill Full time

    Executive Office AssistantBeacon Hill is seeking an experienced Executive Office Assistant to join our team in Boston, MA. As an Executive Office Assistant, you will provide administrative support to our team, ensuring the efficient operation of our management office.Key Responsibilities:Provide administrative support to all employees, including processing...

  • Medical Office Coordinator Assistant

    3 weeks ago

    Boston, Massachusetts, United States Joslin Diabetes Center Full time

    Job SummaryThe Medical Office Coordinator plays a vital role in ensuring the smooth operation of our ambulatory setting. As a key member of our team, you will provide exceptional support to physicians and allied health professionals, ensuring that our patients receive the highest level of care.Key ResponsibilitiesProvide administrative support to physicians...

  • Medical Office Coordinator

    4 weeks ago

    Boston, Massachusetts, United States Complete Staffing Solutions Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Receptionist to join our team at Complete Staffing Solutions. As a Medical Receptionist, you will play a critical role in ensuring the smooth operation of our Lung Transplant Program.Key ResponsibilitiesSchedule and coordinate consults, diagnostic tests, transplant visits, and...

  • Medical Office Coordinator Specialist

    1 month ago

    Boston, Massachusetts, United States Joslin Diabetes Center Full time

    Job SummaryThe Medical Office Coordinator is a vital member of our team at Joslin Diabetes Center, responsible for providing exceptional support to physicians and allied health professionals in a fast-paced ambulatory setting.We are seeking a highly organized and detail-oriented individual to join our team as a Medical Office Coordinator. In this role, you...

  • Medical Office Coordinator

    2 weeks ago

    Boston, Massachusetts, United States Joslin Diabetes Center Full time

    Job SummaryThe Medical Office Coordinator plays a vital role in ensuring the smooth operation of our ambulatory setting. As a key member of our team, you will provide exceptional support to physicians and allied health professionals, ensuring that our patients receive the highest level of care.Key ResponsibilitiesManage the flow of medical information...

  • Medical Office Coordinator

    3 weeks ago

    Boston, Massachusetts, United States Joslin Diabetes Center Full time

    Job SummaryThe Medical Office Coordinator is a vital member of our team at Joslin Diabetes Center, responsible for providing exceptional support to physicians and allied health professionals in a fast-paced ambulatory setting.Key ResponsibilitiesManage the flow of medical information internally and externally, ensuring seamless communication between...

Office Coordinator

2 months ago

Boston, Massachusetts, United States Boys & Girls Clubs of Boston Full time

Key Responsibilities:

Membership Management

  • Facilitate the processes of member registration and renewals as instructed by the Membership Director, collaborating with the Executive and Development Assistant. Ensure that all member information is accurately recorded in the membership database and that physical materials are securely stored.
  • Alert the Membership Director regarding impending membership expirations and conduct outreach to encourage renewals.
  • Ensure that all members signing in upon entering the facility are properly documented, with attendance data accurately recorded in the membership database.
  • Provide precise and current information about programs, activities, and events to all inquiries at the membership desk, on the Parent Bulletin Board, and via telephone.
  • Assist the Director in conducting orientation sessions for new members and parents, ensuring they receive the organization's Parent Handbook/Guidelines.
  • Monitor the lobby area to manage traffic and prevent loitering, while also supervising and maintaining discipline among members in the lobby and throughout the facility as necessary.
  • Handle incoming telephone calls to the organization, transferring calls as needed and taking accurate messages when required.
  • Secure and maintain materials, equipment, and resources related to the program areas, ensuring a safe and clean environment.
  • Engage in individual and group supervision sessions and participate in professional development opportunities as appropriate.
  • Contribute to the assessment of organizational impact by participating in various evaluation efforts throughout the program year, including member surveys.
  • Travel between various sites and activities as required.
  • Perform other related tasks as assigned by the Executive Director in collaboration with the Membership Director and the Executive and Development Assistant.

Operations Coordination

  • Act as the logistics liaison and coordinator for community space rentals and special events.
  • Oversee the logistics for club programming, special events, and space rentals, including:
    • Processing all space rental requests.
    • Ensuring all necessary paperwork is completed and submitted to the Executive Director for approval and scheduling.
    • Documenting and staffing all rentals adequately.
    • Tracking and processing space rental fees.
    • Maintaining a calendar for club programming, special events, and space rentals.
    • Collaborating closely with renters to address ancillary needs.
    • Managing the inventory of special events supplies.
    • Maintaining a contact list for special events vendors, contractors, and suppliers.
    • Collecting data on building usage.
  • Collaborate with the Executive and Development Assistant to coordinate admissions and transportation for field trips.
  • Support alumni relations initiatives by maintaining an alumni database.
  • Attend meetings and events as required by the Executive Director.

General Expectations:

  • Healthy Behavior Modeling: Staff are expected to exemplify the importance of an active, healthy lifestyle while engaging with members.
  • Inclusive Environment: The organization values creating child-friendly spaces where youth of all abilities can thrive and participate. Employees are expected to embrace inclusivity for all members.
  • Continuous Learning: Staff development is a priority, and participation in annual professional development opportunities is encouraged to enhance skills in youth development.
  • Safe Spaces: Every staff member shares the responsibility of ensuring a safe environment free from any form of abuse.

Position Requirements:

  • High school diploma or GED is required; a Bachelor's degree is preferred.
  • Experience in customer service and/or reception, along with proficiency in data management, is essential.
  • Strong interpersonal and communication skills are necessary.
  • Proficiency in MS Office and web applications is preferred.
  • Must be or become CPR/First Aid certified.
  • Ability to work effectively with youth and families from diverse backgrounds.
  • Capability to work independently as well as collaboratively within a team.
  • Flexibility to accommodate clubhouse hours, particularly as service needs evolve.