Personal Assistant to Executive Leadership

1 week ago

Beverly Hills, California, United States Palo Alto Staffing Full time

Personal Assistant to Executive Leadership – Palo Alto Staffing

Company Overview

Palo Alto Staffing is a premier staffing agency dedicated to connecting top-tier talent with leading organizations. We are currently seeking a highly skilled Personal Assistant to provide comprehensive support to our Executive Leadership. This role is situated in a dynamic and fast-paced environment where precision and adaptability are essential.

Position Summary

As the Personal Assistant to Executive Leadership, you will play a pivotal role in ensuring the smooth operation of executive functions. This position demands a proactive, discreet, and exceptionally organized individual capable of anticipating needs and managing multifaceted tasks.

Key Responsibilities

  • Efficiently manage a complex and evolving calendar with foresight and accuracy.
  • Coordinate seamless domestic and international travel arrangements, overseeing all logistics involved.
  • Work collaboratively with team members to facilitate smooth operational processes.
  • Assist in email correspondence, showcasing strong written communication skills and sound judgment.
  • Provide in-meeting support and ensure timely follow-up on action items.
  • Oversee critical business databases and documentation.
  • Conduct in-depth research to aid in strategic decision-making.
  • Engage effectively with both internal teams and external partners.
  • Navigate uncertain situations with clarity and decisiveness.
  • Adapt quickly to shifting priorities while safeguarding executive time and focus.
  • Be available on-call as needed, following a predetermined schedule.

Qualifications

  • Bachelor's degree is required.
  • Demonstrated experience as an Executive Assistant supporting high-level executives, preferably in the staffing or consulting sectors.
  • Outstanding communication abilities, both verbal and written.
  • Proven capability in managing intricate calendars and travel logistics.
  • Ability to thrive in a collaborative team environment.
  • Experience with private aviation services is a plus.
  • Strong analytical and research skills.
  • Ability to handle confidential information with the utmost discretion.

Work Environment

This is a full-time, in-office position with a small, agile team that offers direct exposure to high-level decision-making processes.

Ideal Candidate

The ideal candidate will be a seasoned professional who can:

  • Anticipate executive needs and proactively address potential challenges.
  • Maintain composure in high-pressure situations.
  • Exhibit exceptional judgment and uphold strict confidentiality.
  • Foster team cohesion and contribute positively to the organizational culture.
  • Excel in a fast-paced and sometimes ambiguous environment.
  • Demonstrate initiative, resourcefulness, and a positive attitude.
  • Build strong relationships with colleagues and external stakeholders.

If you are a detail-oriented, adaptable, and experienced Personal Assistant ready to support executive leadership, we encourage you to explore this opportunity.

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