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Personal Assistant to Executive Leadership

2 months ago

Beverly Hills, California, United States Palo Alto Staffing Full time

Personal Assistant to Executive Leadership – Palo Alto Staffing

Company Overview

Palo Alto Staffing is a distinguished firm specializing in providing exceptional staffing solutions. We are currently in search of a highly skilled Personal Assistant to support our Executive Leadership. This role is situated in a dynamic and fast-paced environment where precision and flexibility are essential.

Position Summary

The Personal Assistant to Executive Leadership will serve as a vital support mechanism, ensuring the smooth operation of executive functions. This position demands a proactive, discreet, and highly competent individual capable of anticipating needs, managing intricate tasks, and being a trusted member of the executive team.

Core Responsibilities

  • Efficiently manage a complex and fluctuating calendar with foresight and accuracy.
  • Coordinate seamless domestic and international travel arrangements, overseeing all logistics involved.
  • Work collaboratively with team members to ensure operational efficiency.
  • Assist in managing email communications, showcasing excellent written communication skills and sound judgment.
  • Provide in-meeting support and ensure follow-up actions are executed promptly.
  • Oversee critical business databases and documentation.
  • Conduct comprehensive research to aid in decision-making processes.
  • Facilitate effective communication with internal departments and external partners.
  • Navigate challenging situations with clarity and confidence.
  • Adapt quickly to shifting priorities while safeguarding the executive's time and focus.
  • Be available on-call as required, following a pre-arranged schedule.

Qualifications

  • Bachelor's degree is required.
  • Demonstrated experience as an Executive Assistant supporting high-level executives, ideally in Private Equity, Family Office, or Venture Capital sectors.
  • Outstanding communication skills, both verbal and written.
  • Proven ability to manage complex scheduling and travel logistics.
  • Experience working effectively within a collaborative team setting.
  • Familiarity with private aviation services is preferred.
  • Strong analytical and research skills.
  • Ability to handle confidential information with the utmost discretion.

Work Environment

This is a full-time, in-office role, providing the opportunity to work within a small, dynamic team with direct exposure to high-level decision-making processes.

Ideal Candidate Profile

We seek a seasoned professional who can:

  • Anticipate executive needs and proactively address challenges.
  • Maintain composure in high-pressure situations.
  • Exhibit exceptional judgment and uphold strict confidentiality.
  • Foster team collaboration and contribute positively to company culture.
  • Thrive in a fast-paced and sometimes ambiguous environment.
  • Demonstrate initiative, resourcefulness, and a positive attitude.
  • Build strong relationships with both internal and external stakeholders.

If you are a detail-oriented, adaptable, and experienced Personal Assistant ready to support a visionary leadership team, we encourage you to consider this opportunity.