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Executive Assistant

2 months ago

Beverly Hills, California, United States ExpertHiring Full time
About the Role

We are seeking a highly skilled and experienced Executive Assistant to join our team at ExpertHiring. As an Executive Assistant, you will provide administrative support to our Managing Director and be responsible for managing the day-to-day operations of our office.

Key Responsibilities
  • Office Management: Champion all office management for a team of 20 in-person and 20 remote staff, ensuring a smooth and efficient work environment.
  • Executive Support: Provide executive assistance to the Managing Director, ensuring essential company initiatives are carried out and supporting the MD with business and extra tasks.
  • Administrative Tasks: Maintain bookkeeping and QuickBooks, categorizing, reconciliation, and reporting, as well as taking calls on behalf of the MD and managing his calendars.
  • Project Management: Maintain organization on several projects, add value on email correspondence, and occasionally perform personal errands for the MD.
  • Financial Management: Ensure all invoices are approved by the MD and paid ahead of schedule, handle bookkeeping for multiple company entity accounts, and run monthly P&L and expense reconciliation.
Requirements
  • Experience: 3 years of prior Office Administrator or Executive Assistant experience.
  • Skills: Highly proficient in professional business writing, exceptional English grammar and punctuation skills, proficiency in Microsoft Office (Excel, PowerPoint, Outlook), and proficiency with QuickBooks and a general background in accounting.
  • Education: Bachelor's degree preferably in Finance, Economics, or Business Administration.
What We Offer

We offer a competitive salary and benefits package, as well as opportunities for professional development and growth. If you are a highly organized and detail-oriented individual with a strong sense of integrity and professionalism, we encourage you to apply for this exciting opportunity.