Senior Office Administrator

4 days ago

Tallahassee, Florida, United States MyFlorida Full time
Job Description:

This is an administrative assistant position within the Office of Inspector General (OIG). This role provides executive support to the Inspector General and staff, working independently to perform human resources, travel, and procurement activities as well as general office administration.

Duties and Responsibilities:
  1. \
  2. This position has access to information and reports in the People First System, which must be used for business purposes only, maintaining confidentiality of this information.\
  3. This position provides administrative assistance and oversight to office staff in the performance of their assignments, as needed, overseeing office support functions for the IG.\
  4. This position answers the primary OIG phone line and routes callers within the OIG and throughout the DOE, addressing difficult calls with patience and professionalism.\
  5. This position routes and tracks all OIG correspondence requiring the Commissioner's signature.\
  6. This position processes personnel, procurement, and travel transactions and serves as liaison from the OIG to the DOE personnel, procurement, and travel sections.\
  7. This position assists in daily processing of routine mail, including preparing, screening, stamping, and disseminating to staff.\
  8. This position functions as Office Training Liaison, including procuring specialized CPE training for Auditors and Investigators and maintaining employee training records.\
  9. This position compiles findings and recommendations from audit reports issued by either the Auditor General or the Chief Internal Auditor from the current fiscal year and the previous fiscal year, summarized in Schedule IX, and submitted as part of the standard final Legislative Budget Request.\
  10. This position maintains adequate inventory of office supplies for the office and serves as the central point of contact between the Custodian Delegate and Inventory Agent within the OIG.\
  11. This position performs other related duties as assigned.
Requirements:
  • \
  • The ability to communicate effectively, both verbally and in writing\
  • The ability to organize and work independently\
  • The ability to handle difficult callers and resolve issues professionally
Preferred Qualifications:
  • \
  • Excellent organizational skills\
  • Administrative assistant experience\
  • A background in an Office of Inspector General or investigative office
Benefits:

The State of Florida offers a comprehensive benefits package, including state group insurance coverage options, retirement plan options, nine paid holidays, annual and sick leave benefits, student loan forgiveness program eligibility, flexible spending accounts, tuition fee waivers, ongoing comprehensive training, career growth opportunities, and a highly skilled professional environment.

Location:

Tallahassee, FL 32399

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