Administrative Support Coordinator

3 days ago


Tallahassee, Florida, United States State of Florida Full time
Job Overview

The State of Florida seeks an experienced Administrative Support Coordinator to join our team in Tallahassee, FL. This role is responsible for providing administrative support to the Division of Administration, including coordination of selection processes, maintenance of records and files, and provision of notary services.

The ideal candidate will have a strong background in office administration, excellent communication skills, and the ability to prioritize tasks effectively. If you are a detail-oriented individual with a passion for delivering exceptional service, we encourage you to apply.

Key Responsibilities

Coordinate the selection process for architectural, engineering, and Construction Management at Risk services
Maintain records and files of the selection process
Provide notary services as needed
Maintain the as-built drawing file library, DCS forms library, and DCS SharePoint site
Serve as the records custodian for DCS
Work with scanning services to digitize paper records as needed
Coordinates weekly Division of Administration conference call notes and agenda, updates email distribution lists and sends calendar invitations
Serves in the PCard Accountant role for charges made by AAII (64031646)
Serves as property delegate for F&A and Director's Office
Reserves conference rooms
Routinely assists Admin Support Team with other special projects as needed
Provides out of office coverage for purchasing, phones, mail, and other Admin Support Team duties
Serves as travel champion and assists DCS staff with the Statewide Travel Management System
Assists DCS Administrator with review and approval of purchase requisitions for construction in the My Florida Market Place/Ariba on Demand system
Assists the DCS Budget Manager with DocuSign, communication with vendors as needed, and maintaining information uploaded into FACTS

Requirements

Proficiency with Microsoft Office
Ability to communicate effectively both verbally and in writing
Dependability and teamwork
Preferred: TEAMS and State of Florida Purchasing and travel processes

Benefits

The State of Florida offers a comprehensive benefits package, including annual and sick leave benefits, paid holidays, state group insurance coverage options, retirement plan options, flexible spending accounts, tuition waivers, and more. For a complete list of benefits, please visit www.mybenefits.myflorida.com.

About Us

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. We value diversity and strive to create an inclusive environment that supports the needs of all employees. As an equal opportunity employer, we welcome applicants from diverse backgrounds and perspectives. The State of Florida is committed to serving members of the United States Armed Forces, veterans, and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.

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