Administrative Support Professional

7 days ago


Tallahassee, Florida, United States State of Florida Full time

About the Role

This is a challenging opportunity for an Administrative Support Professional to join our team at the State of Florida. As part of this role, you will provide administrative and secretarial support in a variety of duties and assignments.

Primarily, you will assist the Agency Personnel attorney, which includes drafting, reviewing, and proofreading routine legal documents, memoranda, and correspondence. You will also maintain and schedule attorneys' calendars, copy, scan, and organize documents for hearings, projects, and meetings. Additionally, you will answer office telephones, transfer calls, and take messages. You will collect and distribute mail, faxes, and packages, oversee and maintain the upkeep of office inventory and office equipment, maintain and update office records management systems, and perform other related duties as assigned.

Key Responsibilities

  • Drafting, reviewing, and proofreading routine legal documents, memoranda, and correspondence
  • Maintaining and scheduling attorneys' calendars
  • Copying, scanning, and organizing documents for hearings, projects, and meetings
  • Answering office telephones, transferring calls, and taking messages
  • Collecting and distributing mail, faxes, and packages
  • Overseeing and maintaining the upkeep of office inventory and office equipment
  • Maintaining and updating office records management systems

Requirements

  • Knowledge of office procedures and practices
  • Knowledge of the principles and techniques of effective verbal and written communication
  • Ability to use standard business formats and styles for letters and business forms
  • Ability to use Microsoft applications (Word, PowerPoint, Outlook, Excel, etc.)
  • Ability to operate general office equipment
  • Ability to handle confidential information
  • Ability to use correct spelling, punctuation, and grammar
  • Ability to establish and maintain effective working relationships with others

PREFERRED QUALIFICATIONS

  • At least two (2) years of experience working in an office setting
  • Experience in My Florida Market Place (MFMP) Ariba On Demand (AOD)

Compensation

The estimated salary for this position is approximately $45,000 per year, based on industry standards and location. This figure may vary depending on factors such as experience, qualifications, and performance.

Working Conditions

This position is primarily assigned to the Agency Headquarters and North Region Personnel Attorney and the Contracts Attorney. The ideal candidate will be able to work in a fast-paced environment, prioritize tasks effectively, and maintain confidentiality.

About Us

The State of Florida supports a Drug-Free workplace and is an Equal Opportunity Employer/Affirmative Action Employer. We are committed to providing a diverse and inclusive work environment that values diversity and promotes equal opportunities for all employees.



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