Human Resources Administrator

2 weeks ago

Union, Kentucky, United States Divisions Maintenance Group Full time


Title: Human Resources Administrator

Reports To: Director of Human Resources and Total Rewards

Department: Human Resources

Position Status: Hourly Non-Exempt

About Divisions Maintenance Group:

Divisions Maintenance Group specializes in providing comprehensive facility maintenance solutions to various retail and distribution sectors nationwide. We are at the forefront of technological advancements, delivering innovative products that redefine industry standards while ensuring our commitment to 'Uninterrupted Peace of Mind.'

Recognized as a Certified Great Place to Work, we pride ourselves on fostering a strong, inclusive culture paired with exceptional benefits.

Job Overview:

The Human Resources Administrator plays a pivotal role in executing HR-related functions at a professional level, collaborating closely with HR Business Partners, HR Operations, Payroll, and Total Rewards teams. This role encompasses responsibilities across various domains including HRIS management, benefits administration support, employee relations, onboarding processes, policy enforcement, special projects, recruitment, affirmative action, and compliance with employment laws.

Key Responsibilities:
  • Oversee the maintenance and updating of information within HRIS systems and other digital platforms.
  • Support HR Business Partners in addressing employee relations matters, which may involve conducting investigations, managing terminations, and providing employee counseling under supervision.
  • Act as a crucial partner to HR Business teams for specific HR tasks, including internal offer letters, HRIS modifications, and documentation for coaching and performance feedback.
  • Collaborate with key vendors such as ADP, Concur, Jobvite, and other HRIS systems.
  • Contribute to the New Hire Orientation process, ensuring compliance with I-9 regulations, HRIS signature requirements, and the accuracy of employee personal profiles.
  • Assist the Senior Benefits Specialist during Open Enrollment and with HRIS-related benefits inquiries.
  • Streamline and manage the flow of administrative tasks within the HR department.
  • Maintain documentation and filing systems, initiating follow-up actions as necessary.
  • Coordinate the exit interview process, ensuring timely adherence to proper termination protocols and paperwork.
  • Execute additional duties, projects, and responsibilities as assigned.
Qualifications:
  • Bachelor's degree (or equivalent in education and experience) in Human Resources, Human Relations, Industrial Organizational Psychology, Business Administration, or a related field.
  • Proficiency in Microsoft Office applications (Word, PowerPoint, Outlook).
  • Experience with HRIS platforms such as Paycor, ADP, Jobvite, or similar systems.
  • Knowledge of employment laws and regulations.
  • Experience in a fast-paced, dynamic work environment.
  • Membership in SHRM is preferred.
  • 0 to 2 years of experience in Human Resources administration.
  • General understanding of HR principles, practices, and regulations.
  • Experience in onboarding new employees.
  • Understanding of Human Resources Law and its practical application.
  • Ability to empathize and communicate effectively with employees at all organizational levels, while also managing difficult conversations.
  • Demonstrated capacity to maintain professionalism in high-pressure situations.
  • Excellent verbal and written communication skills, with the ability to convey information clearly and concisely.
  • Proven ability to manage multiple projects and assignments simultaneously, ensuring accuracy and adherence to deadlines.
  • Experience in handling and safeguarding confidential information.
  • Strong work ethic and a results-oriented mindset.
  • Attention to detail and exceptional organizational skills, with examples of effective time management methods.
  • Ability to thrive in a fast-paced environment.
  • Capability to meet the in-person requirements of the team and business needs.
Benefits:

At Divisions Maintenance Group, you will be part of a supportive team that promotes continuous learning, growth, and career advancement. Our entrepreneurial culture rewards initiative and empowers employees to take ownership of their career paths.

Some of the benefits we offer include:
  • Health, dental, and vision coverage from day one.
  • Dollar-for-dollar 401K match up to 4% of salary with immediate 100% vesting.
  • Paid Primary and Secondary Caregiver leave.
  • Employee Assistance Program to help with everyday challenges.
  • Paid time off for volunteering.
Divisions Maintenance Group is an equal opportunity employer.

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