Administrative Assistant

2 weeks ago

Birmingham, Alabama, United States Alabama Department of Education Full time
JOB TITLE:

School Administrative Assistant

REPORTS TO:

Principal

WORK DAYS:

11 Months (224 days)

SALARY:

Classified Schedule C1-2 ($37,319 - $50,415)

LOCATION:

Various Schools

FLSA Status:

EXEMPT

NON EXEMPT

X

JOB DESCRIPTION:

The School Administrative Assistant plays a crucial role in facilitating the smooth operation of the office. This position supports the principal and staff through a variety of organizational and communicative tasks. The responsibilities of the School Administrative Assistant ensure that all clerical functions are performed accurately and delivered with high quality in a timely manner.

DUTIES AND RESPONSIBILITIES:
  • Establish and uphold all office and school recordkeeping systems.
  • Maintain a comprehensive student database by developing and tracking records and reports related to incidents, accidents, average daily attendance, and test scores.
  • Utilize both digital and manual filing systems to enable efficient collection, retention, and retrieval of information; complete forms including purchase orders, online supply orders, conference/travel claims, mileage claims, timesheets, evaluation forms, enrollment cards, rosters, and other related documents.
  • Create and manage student files; maintain records for teacher and school budgets, student body funds, attendance, and other pertinent records as necessary.
  • Act as a liaison between the school and the public by conveying information regarding rules, regulations, policies, and laws; greet and direct visitors.
  • Address standard inquiries via letter, phone, e-mail, fax, or personal contact; maintain an internal communication system ensuring instructional and support personnel are kept informed of necessary information.
  • Perform additional duties as assigned.
QUALIFICATIONS:
  • Associates degree preferred or three (3) years of experience in general administrative and clerical work.
  • Prior experience in procurement preferred.
  • The job requirements should not be construed to imply that these requirements are the exclusive standards of the position.
NOTE: Experience outside of an educational setting is acceptable for meeting these qualifications.

SUCH ALTERNATIVES TO THE ABOVE QUALIFICATIONS AS THE BOARD MAY REQUIRE.

APPLICATION REQUIREMENTS:
  • Completed Application (HireTrue)
  • Resume (uploaded to application)
  • Three (3) returned References (HireTrue)
*PLEASE ENSURE ALL INFORMATION IS CURRENT WITHIN A 6 MONTH PERIOD*

PHYSICAL REQUIREMENTS:

Physical strength, mobility, dexterity, stamina, and acuity are required to perform job responsibilities.

REVISED:

June 2024

Please Note: All candidates must submit to a background check. Employment is contingent upon candidate meeting suitability criteria as established by Alabama State Department of Education. The Birmingham Board of Education does not discriminate on the basis of age, race, color, sex, sexual orientation, religious preference, marital status, disability, national origin, or any other reason prohibited by state or federal law. Employees of the District are required to comply with the provisions of Title VII of the Civil Rights Act and Title IX of the 1972 Educational Amendments. Birmingham Board of Education is required by state law to verify the employment eligibility of newly hired employees by using the federal E-Verify program. New employees are required to provide a Social Security number, an unexpired identity document that contains a photograph, and other acceptable documents that establish employment eligibility. In addition to determining whether a new hire is authorized to work in the United States, E-Verify will confirm that the employee's name and Social Security number match.

  • Administrative Assistant

    2 days ago

    Birmingham, Alabama, United States Johnson Service Group Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Johnson Service Group. As an Administrative Assistant, you will be responsible for providing administrative support to our team, handling invoice reconciliation, and ensuring that all supporting documentation is provided.Key Responsibilities:Handle invoice reconciliation...

  • Administrative Assistant

    5 days ago

    Birmingham, Alabama, United States RemX Full time

    Job OverviewRemX is seeking a highly skilled Administrative Assistant to join our team in a General Clerical role. As a key member of our team, you will be responsible for providing exceptional customer service and administrative support to our clients.This is a fantastic opportunity to work with a leading staffing company and contribute to the success of...

  • Legal Administrative Assistant

    2 weeks ago

    Birmingham, Alabama, United States State Farm Insurance Full time

    Position Overview State Farm Insurance is looking for a dedicated Legal Administrative Assistant to enhance our legal team. The ideal candidate will possess a keen attention to detail, flexibility, and resourcefulness, thriving in a dynamic work environment. Key Responsibilities Assist attorneys with various legal tasks and documentation. Manage...

  • Administrative Assistant

    2 weeks ago

    Birmingham, Alabama, United States Alabama Department of Education Full time

    JOB TITLE: School Administrative Assistant REPORTS TO: Principal WORK DAYS: 11 Months (224 days) SALARY: Classified Schedule C1-2 ($37,319 - $50,415) LOCATION: Various Schools FLSA Status:EXEMPTNON EXEMPT X JOB DESCRIPTION: The School Administrative Assistant plays a crucial role in facilitating the smooth operation of the office. This position provides...

  • Administrative Support Assistant

    3 months ago

    Birmingham, Alabama, United States Department Of The Treasury Full time

    SummaryClick on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information.WHERE CAN I FIND OUT MORE ABOUT OTHER IRS CAREERS? Visit us on the web at Duties WHAT IS THE APPEALSDIVISION?A description of the business units can be found at: Vacancies will be filled in the following specialty areas: Office...

  • Administrative Assistant

    7 days ago

    Birmingham, Alabama, United States Swift, Currie, McGhee & Hiers Full time

    Job SummaryThe Paralegal Support Specialist provides high-level administrative support to attorneys by performing a variety of secretarial duties and skilled tasks that may include preparing case information, tracking cases, supporting attorney's trial proceedings, and establishing and organizing files.Key ResponsibilitiesCase ManagementEstablish and...

  • Administrative Assistant

    2 weeks ago

    Birmingham, Alabama, United States Alabama Department of Education Full time

    JOB TITLE: School Administrative Assistant REPORTS TO: Principal WORK DAYS: 11 Months (224 days) SALARY: Classified Schedule C1-2 ($37,319 - $50,415) LOCATION: Various Schools FLSA Status:EXEMPTNON EXEMPT X JOB DESCRIPTION: The School Administrative Assistant plays a crucial role in ensuring the smooth functioning of the office environment. This position...

  • Senior Legal Administrative Assistant

    2 weeks ago

    Birmingham, Alabama, United States SteadPoint Full time

    Position OverviewSalary: 75000The Senior Legal Administrative Assistant will provide essential support to the President & CEO and collaborate with other members of the SteadPoint team on a variety of tasks. Key responsibilities include:Initial Document Review: Conducting preliminary assessments of proposals, contracts, and related documents, while...

  • Administrative Coordinator

    5 days ago

    Birmingham, Alabama, United States Fresh Form Draft Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and proactive Administrative Assistant to provide essential administrative support to ensure the smooth functioning of the office.Key Responsibilities:Provide general administrative and clerical support, including preparing, organizing, and filing documents, both electronic and...

  • Administrative Coordinator

    2 days ago

    Birmingham, Alabama, United States Gallagher Full time

    About the RoleGallagher is seeking a highly skilled and detail-oriented Administrative Assistant to join our team. As a key member of our operations team, you will provide administrative support to mid-level professionals, ensuring the smooth day-to-day functioning of our business.Key ResponsibilitiesProvide administrative and secretarial support to one or...

  • Administrative Coordinator

    1 week ago

    Birmingham, Alabama, United States JOE HUDSON'S COLLISION CENTER Full time

    Job OverviewAdministrative CoordinatorIn the role of Administrative Coordinator at Joe Hudson's Collision Center, you will be tasked with delivering outstanding customer service throughout the vehicle repair journey. Your support will be crucial in managing various administrative functions to facilitate seamless operations.Core Duties:Greet clients warmly...

  • Executive Administrative Coordinator

    7 days ago

    Birmingham, Alabama, United States Artech LLC Full time

    Position Title: Administrative AssistantLocation: Birmingham, AL Contract Duration: 6 - 12 monthsArtech LLC is in search of an Administrative Assistant to deliver essential support to the team in various capacities, including managing expense reports, processing sponsorship requests, overseeing timekeeping, and addressing other administrative requirements of...

  • Corporate Administrative Coordinator

    2 weeks ago

    Birmingham, Alabama, United States Capital Staffing Solutions, Inc. Full time

    Position Title: Administrative AssistantContract Type: 12+ Month Contract (potential for extension)Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM with potential for hybrid work arrangementsOverview: Capital Staffing Solutions, Inc. is looking for an Administrative Assistant to deliver comprehensive support to the Corporate Affairs team. This role...

  • Corporate Administrative Associate

    2 weeks ago

    Birmingham, Alabama, United States Capital Staffing Solutions, Inc. Full time

    Position Title: Administrative AssistantContract Duration: 12+ Months (potential for extension)Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM (Hybrid options may be available)Overview: Capital Staffing Solutions, Inc. is in search of an Administrative Assistant to provide essential support to the Corporate Affairs team. This role involves managing...

  • Administrative Coordinator

    1 week ago

    Birmingham, Alabama, United States Regional Planning Commission of Greater Birmingham Full time

    The Administrative Coordinator plays a crucial role in providing comprehensive administrative and clerical support within the Medicaid Waiver Program, ensuring a well-organized and efficient office environment. This position encompasses a variety of routine administrative tasks including drafting communications, managing billing processes, scheduling...

  • Administrative Support Specialist

    2 days ago

    Birmingham, Alabama, United States PrideStaff Full time

    PrideStaff is seeking a professional and experienced individual to assist with temporary, temporary-to-hire, and direct hire positions in the administrative field. As a representative of our company, you will be responsible for providing exceptional support to our clients and their teams. Key responsibilities include:Providing administrative assistance to...

  • Administrative Support Specialist

    2 days ago

    Birmingham, Alabama, United States Artech LLC Full time

    **Job Title: Administrative Support Specialist****Location:** Not Specified**Duration:** 6-12 months**About the Role:**Artech LLC is seeking an Administrative Support Specialist to provide support to the group for expense reports, sponsorship requests, timekeeping, and other administrative group needs.**Key Responsibilities:**Provide administrative support...

  • Administrative Coordinator

    2 days ago

    Birmingham, Alabama, United States Artech LLC Full time

    About the Role:We are seeking a highly organized and detail-oriented Administrative Associate to join our team at Artech LLC. As an Administrative Associate, you will play a critical role in supporting the day-to-day operations of our organization.Key Responsibilities:Coordinate meetings and events for the department, ensuring seamless execution and timely...

  • Administrative Coordinator

    22 hours ago

    Birmingham, Alabama, United States Arc of Central Alabama Full time

    The Arc of Central Alabama is a leading organization providing comprehensive services for individuals with intellectual and developmental disabilities. We are seeking a highly skilled and detail-oriented individual to join our Employment Services team as an Administrative Assistant.Key Responsibilities:Coordinate meetings and events, ensuring seamless...

  • Executive Administrative Coordinator

    1 week ago

    Birmingham, Alabama, United States Artech LLC Full time

    Position Title: Executive Administrative CoordinatorLocation: Birmingham, AL Contract Duration: 6 -12 monthsArtech LLC is in search of an Executive Administrative Coordinator to deliver essential support to the department. The responsibilities include managing expense documentation, processing sponsorship applications, overseeing timekeeping activities, and...