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Administrative Assistant

2 months ago

Birmingham, Alabama, United States Alabama Department of Education Full time
JOB TITLE:

School Administrative Assistant

REPORTS TO:

Principal

WORK DAYS:

11 Months (224 days)

SALARY:

Classified Schedule C1-2 ($37,319 - $50,415)

LOCATION:

Various Schools

FLSA Status:

EXEMPT

NON EXEMPT

X

JOB DESCRIPTION:

The School Administrative Assistant plays a crucial role in ensuring the smooth functioning of the office environment. This position supports the principal and staff through a variety of organizational and communicative tasks. The scope of the role guarantees that all clerical responsibilities are executed with precision and delivered promptly.

DUTIES AND RESPONSIBILITIES:
  • Establish and uphold comprehensive office and school recordkeeping systems.
  • Maintain an extensive student database by developing and monitoring records and reports related to incidents, accidents, daily attendance, and assessment scores.
  • Utilize both digital and manual filing systems to facilitate efficient collection, retention, and retrieval of information; complete various forms including purchase orders, online supply orders, travel claims, mileage claims, timesheets, evaluation forms, enrollment cards, rosters, and other pertinent documents.
  • Create and manage student files; oversee records for teacher and school budgets, student body funds, attendance, and other necessary documentation.
  • Act as a liaison between the school and the public by communicating information regarding rules, regulations, policies, and laws; welcome and direct visitors.
  • Address standard inquiries through written correspondence, phone, email, fax, or in-person contact; maintain an internal communication system to ensure instructional and support personnel are informed of essential information.
  • Perform additional duties as assigned.
QUALIFICATIONS:
  • Associates degree preferred or three (3) years of experience in general administrative and clerical work.
  • Prior experience in procurement preferred.
  • The job requirements should not be interpreted to imply that these qualifications are the exclusive standards of the position.
NOTE: Experience outside of an educational environment is acceptable for fulfilling these qualifications.

SUCH ALTERNATIVES TO THE ABOVE QUALIFICATIONS AS THE BOARD MAY REQUIRE.

APPLICATION REQUIREMENTS:
  • Completed Application (HireTrue)
  • Resume (uploaded to application)
  • Three (3) returned References (HireTrue)
*PLEASE ENSURE ALL INFORMATION IS CURRENT WITHIN A 6 MONTH PERIOD*

PHYSICAL REQUIREMENTS:

Physical strength, mobility, dexterity, stamina, and acuity are necessary to fulfill job responsibilities.

REVISED:

June 2024

Please Note: All candidates must submit to a background check. Employment is contingent upon candidates meeting suitability criteria as established by the Alabama State Department of Education. The Birmingham Board of Education does not discriminate on the basis of age, race, color, sex, sexual orientation, religious preference, marital status, disability, national origin, or any other reason prohibited by state or federal law. Employees of the District are required to comply with the provisions of Title VII of the Civil Rights Act and Title IX of the 1972 Educational Amendments. Birmingham Board of Education is required by state law to verify the employment eligibility of newly hired employees by using the federal E-Verify program. New employees are required to provide a Social Security number, an unexpired identity document that contains a photograph, and other acceptable documents that establish employment eligibility. In addition to determining whether a new hire is authorized to work in the United States, E-Verify will confirm that the employee's name and Social Security number match.