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Administrative Assistant

2 months ago

Birmingham, Alabama, United States Swift, Currie, McGhee & Hiers Full time
Job Summary

The Paralegal Support Specialist provides high-level administrative support to attorneys by performing a variety of secretarial duties and skilled tasks that may include preparing case information, tracking cases, supporting attorney's trial proceedings, and establishing and organizing files.

Key Responsibilities
  • Case Management
    • Establish and maintain accurate and up-to-date case files, including organizing and prioritizing tasks, monitoring calendars, and meeting deadlines.
    • Document actions, input information into file database and case management software, and confirm case status with attorneys.
  • Support to Attorneys
    • Assist in developing cases by maintaining contact with individuals involved in the case, scheduling depositions, preparing and forwarding summonses and subpoenas, drafting complaints, and preparing and filing discovery requests.
    • Prepare responses to opposing counsel and generate status reports.
  • Client Communication
    • Maintain contact with clients to keep them informed of case progress.
  • File Management
    • Create and maintain accurate and up-to-date case and correspondence files.
  • Administrative Support
    • Accomplish administrative goals by accepting ownership for accomplishing new and different requests, exploring opportunities to add value to job accomplishments.
Requirements
  • Education and Experience
    • High school diploma required; associate's degree preferred.
    • One year of legal office experience required; two years preferred.
  • Skills and Abilities
    • Detail-oriented and professional.
    • Ability to organize and prioritize tasks.
    • Extremely proficient with Microsoft Office Suite.
    • Basic understanding of office equipment.
    • Basic understanding of clerical procedures and systems such as recordkeeping and filing.
    • Flexible and adaptable in various situations and when interacting with many different personalities.
    • Ability to organize and prioritize tasks.
    • Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines.
    • Dependable with a respect to confidentiality and policies.