Administrative Associate II

4 weeks ago


Boston, Massachusetts, United States Children's Hospital Boston Full time
Job Title: Administrative Associate II

At Children's Hospital Boston, we are seeking an experienced Administrative Associate II to join our team in the Division of General Pediatrics. This role will provide administrative support to our medical team, ensuring the smooth operation of our complex care service.

Key Responsibilities:
  • Provide exceptional administrative support to our medical team, including transcription, typing, and proofreading of complex documents.
  • Answer and direct phone calls, greet patients and families, and provide routine information within the scope of knowledge and authority.
  • Schedule appointments and meetings, maintain personal calendars, and prepare travel arrangements as needed.
  • Maintain departmental files, records, and databases, ensuring accurate and up-to-date information.
  • Monitor and maintain office equipment and supply inventory, reordering standard supplies and requesting equipment repair services as needed.
  • Prepare and route routine administrative forms and documents, communicating with other hospital departments to resolve delays and errors.
  • Provide positive and effective customer service, supporting departmental and hospital operations.
Requirements:
  • High School Diploma/GED
  • Basic computer skills
  • Analytical skills and judgment to interpret data and take appropriate action
  • Ability to communicate effectively both orally and in writing, and provide empathy in difficult interpersonal situations

We offer a competitive compensation package, including flexible schedules, affordable health insurance, and generous levels of time off. If you are a motivated and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity to join our team at Children's Hospital Boston.



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