Administrative Support Specialist

2 weeks ago


Newton, United States PSMJ Resources, Inc. Full time

PSMJ Resources, Inc. stands as a global authority in providing business insights, training, and consultancy tailored for the architecture, engineering, and consulting sectors. We are seeking a meticulous and proactive administrative professional eager to contribute to a team dedicated to enhancing the lives of leaders in architecture, engineering, and construction.

In this full-time role, the Office Operations Coordinator will play a pivotal part in ensuring seamless office functionality and the effective management of all administrative processes. This position requires a positive and energetic professional attitude, a focus on results, adaptability, and a strong sense of urgency to accomplish tasks efficiently.

Key Responsibilities:

  • Manage incoming calls and direct them to the appropriate personnel.
  • Deliver exceptional customer service for inquiries received via phone and email.
  • Welcome office visitors, contractors, and manage deliveries.
  • Oversee the ordering of office supplies and maintain inventory levels.
  • Sort and distribute incoming mail while managing all outgoing correspondence, including courier services.
  • Act as the primary liaison with vendors providing office support services.
  • Assist the finance department with daily cash handling and bank deposits.
  • Maintain cleanliness and organization in kitchen, reception, and common areas.
  • Coordinate office events and manage catering for meetings.
  • Support human resources in the recruitment and onboarding of new staff, as well as benefits administration.
  • Serve as a general contact for IT support.
  • Prepare workstations for new hires.
  • Perform additional administrative tasks and support various departments as required.

Qualifications:

  • Minimum of 5 years of experience in an administrative role.
  • Proficient in Microsoft Office Suite.
  • Familiarity with Salesforce and QuickBooks is preferred.
  • Excellent verbal and written communication skills.
  • Strong organizational and time management abilities.
  • Ability to multitask and work independently with minimal supervision.
  • Consistent attention to detail.
  • Professional demeanor with a friendly and polished approach.
  • High reliability with a commitment to exceeding expectations.
  • Willingness to assist in various business functions and learn new skills.
  • Hands-on experience with office equipment.
  • Capability to lift supply boxes and set up for events.

Job Type: Full-time

Benefits Include:

  • Health insurance
  • Dental insurance
  • Vision insurance
  • Flexible Spending and Health Reimbursement Accounts
  • 401(k) matching
  • Life insurance
  • Paid time off
  • Paid Family and Medical Leave

Schedule:

  • Monday – Friday, standard business hours.

Work Location: In-person, full-time.



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