Administrative Support Specialist

2 days ago


Arlington, Virginia, United States Texas Department of Aging & Disability Services Full time
Job Summary

We are seeking a highly skilled Administrative Assistant II to join our team at the Texas Department of Aging & Disability Services. As an Administrative Assistant II, you will play a critical role in supporting our organization's mission by providing administrative support to our staff and ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support: Provide administrative support to our staff, including answering phones, responding to emails, and performing various administrative tasks.
  • Record Keeping: Maintain accurate and up-to-date records, files, and databases, including tracking logs and documentation.
  • Reporting: Prepare and submit reports to management and other stakeholders, including narrative and statistical reports.
  • Communication: Communicate effectively with internal and external stakeholders, including staff, clients, and vendors.
  • Technical Review: Perform technical reviews of survey and investigation documentation to ensure accuracy and compliance with state and federal requirements.
  • Documentation: Ensure all documentation is accurate, complete, and compliant with state and federal regulations.
  • Enforcement Actions: Process state and federal enforcement actions within required timeframes.
  • Freedom of Information Act: Submit documentation requested through the Freedom of Information Act, including reviewing files, copying documents, and distributing within required timeframes.
Requirements
  • Knowledge and Skills: Possess knowledge of federal and state rules and standards, as well as the ability to quickly comprehend technical changes.
  • Computer Skills: Proficient in using computers and software applications, including the Long-Term Care Integrated computer system and regional Survey Management System.
  • Confidentiality: Maintain a high level of confidentiality in handling sensitive information.
What We Offer

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and detail-oriented individual who is passionate about providing excellent administrative support, we encourage you to apply for this exciting opportunity.



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