Senior Administrative Support Specialist
1 week ago
Arlo Solutions is seeking a highly skilled and experienced Senior Administrative Support Specialist to provide administrative support to the Director for Intelligence (DDI), Counterintelligence, Law Enforcement & Security.
Key Responsibilities- Provide administrative support to the DDI, CL&S daily calendar and ensure operations are accomplished in a timely and professional manner.
- Provide correspondence staffing support on a daily basis, drafting and editing correspondence, briefing slides, and memorandums.
- Perform technical writing, editing, and proofreading, ensuring documents are prepared in the appropriate DoD format and free from grammatical errors.
- Maintain and update informational binders addressing staff, priorities, quarterly requirements, and other documentation required by the DDI(CL&S).
- Support the Director by providing requested data on Directorate activities, accepting, disseminating, and tracking tasks for future meetings.
- Act as the primary administrative interface with the staff of the DDI(CL&S), receiving all tasks for the Directorate and submitting them to the appropriate Division or the Director.
- Prepare and oversee travel arrangements, including itineraries, travel orders, and vouchers.
- Provide administrative support for government staff personnel in a sensitive compartmented information facility (SCIF), answering phones, maintaining office files, and tracking action items.
- Provide Records Management Support to the directorate, ensuring electronic and hard copy records are properly maintained.
- Active TS/SCI clearance.
- High school diploma or equivalent with at least 5 years of administrative experience.
- Experience supporting Front Office Senior Leadership, maintaining executive calendars, answering phones, preparing briefings, and setting and tracking suspenses.
- Managing, supervising, and conducting administrative functions involving multiple programs, including analysis and evaluation on projects and mission objectives.
- Drafting and editing correspondence, briefing slides, and memorandums.
- Performing action officer responsibilities, including tracking suspenses, staffing packages, resolving/de-conflicting issues, and coordinating actions with internal and external customers.
- Experience supporting travel requirements of senior executives, including foreign travel.
- Intimate knowledge of OUSD(I&S) goals, objectives, and direction.
- Clearly articulate analysis through both oral and written communication.
- Ability to work until 4:30pm daily.
- Understanding of the innerworkings of an Executive Front Office, preferably with 2 Senior Executives.
We are an Affirmative Action and Equal Opportunity Employer, committed to evaluating qualified candidates in full consideration without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, age, disability status, protected veteran status, and any other protected status.
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