Administrative Support Specialist

5 days ago

Arlington, Virginia, United States The Tatitlek Corporation Full time

Job Summary

The Tatitlek Corporation is seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team. As a key member of our Government Division, this individual will provide administrative support to the assigned Government Division Chief and team leader, ensuring the protection of classified national security information and sensitive but unclassified information within Department of State facilities worldwide.

Key Responsibilities

  • Provide administrative support for the Division Chief, including general administration, department reports, rosters, action tracking, and special projects.
  • Serve as the administrative point of contact for forms related to Division operations.
  • Interface with various levels of personnel in the Division on office policies, budget, personnel matters, and procedures related to day-to-day operations.
  • Draft correspondence and develop and maintain databases for statistical analysis.
  • Prepare periodic or special reports of workload and information from files to assist Division Chief and other security personnel within the Division.
  • Maintain office records.
  • Prepare office files using various office platforms, such as IMS and ServiceNow, throughout the year and conduct annual reports.
  • Work with Division security specialists to scan paper case files and enter relevant information onto and into various office data base platforms.
  • Input and verify accuracy of data from a wide variety of documents, such as security incident records and other narrative and statistical information, and assist administratively in the processing of security incidents.
  • Order and maintain office supplies, office equipment, and property equipment inventories as assigned by the Division, placing calls for equipment repair requests and physical plant problems.
  • Rapidly respond to and resolve any administrative problems.
  • Participate in Marine security guard exercises to investigate proper safeguarding of classified information within the workplace.

Requirements

  • Citizenship: U.S. citizenship is required.
  • Education: High school diploma or GED equivalent.
  • Experience: One (1) year of specialized administrative experience in office management, suspense tracking, review of executive level correspondence, database administration, financial and project status tracking and reporting, monthly reporting, and maintenance of operating procedures. Each year of college can be substituted for one year of experience. Preferred: Department of State experience.
  • Knowledge of and ability to follow database guidelines.
  • Experience providing general administrative support to an office and maintaining various administrative reports.
  • Experience using database software.
  • Proficiency in Microsoft applications, including Word, PowerPoint, and Excel.

Clearance Requirement

Position will be subject to a Government Security Investigation. Incumbent shall possess SECRET security clearance at a minimum. Interim clearances may be accepted by the COR with Government Program Manager's approval.

Additional Qualifying Factors

As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results.

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