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Administrative Support Specialist

2 months ago

Arlington, Virginia, United States Amentum Full time
Job Summary

Amentum is seeking an experienced Administrative Support Specialist to oversee day-to-day operations in our Arlington office. The successful candidate will be responsible for managing conference center spaces, coordinating with internal and external stakeholders, and handling office issues as required.

Key Responsibilities
  • Administrative Support: Serve as a key point of contact for matters related to office operations, including parking, maintenance, supplies, and other administrative tasks.
  • Conference Space Management: Coordinate efforts with internal and external stakeholders to reserve conference space for meetings, workshops, training sessions, and other events.
  • Calendar Management: Oversee and update the conference center calendar, ensuring meticulous documentation of all impending meetings and conferences.
  • Space Configuration: Configure conference spaces to meet the needs of requestors, including moving tables and lifting objects up to 20 pounds.
  • Stakeholder Coordination: Work with internal stakeholders, including IT and Security, to oversee functions convening from the conference spaces.
  • Supply Chain Management: Order supplies and materials as needed, and ensure timely and accurate payment of invoices for office utilities.
  • Data Entry and Communication: Perform data entry as needed and circulate time-sensitive information to office staff.
  • Software Proficiency: Utilize word processing, spreadsheet, project management, and graphic or presentation software in support of office administration duties.
  • Departmental Coordination: Coordinate activities across departments to ensure seamless office operations.
  • Reporting and Record-Keeping: Prepare and maintain work processing, spreadsheets, databases, and other software files and information in support of office administration requirements.
  • Customer Service: Answer, screen, and direct incoming telephone calls, responding to routine and non-routine inquiries as appropriate.
  • Scheduling and Meetings: Schedule appointments, arrange meetings, and prepare required materials in coordination with key stakeholders.
  • Support Services: Support office staff in pursuit of mission needs, including disseminating sensitive material on classified systems and escorting uncleared staff when needed.
Requirements
  • Education and Experience: High school diploma and at least 5 years of relevant professional experience, or Bachelor's Degree and at least 3 years of relevant professional experience, or at least 8 years of direct relevant professional and technical experience.
  • Technical Skills: Working knowledge of commonly used PC applications, including word processing, spreadsheets, and databases.
  • Communication Skills: Good oral and written communication skills.
  • Software Proficiency: Working knowledge of word-processing and integrated software applications.
  • Organizational Skills: Excellent organizational skills and ability to perform detail-oriented work.
  • Security Clearance: Top Secret security clearance.