Administrative Support Specialist

1 week ago


Arlington, Virginia, United States Amentum Full time
Job Summary

Amentum is seeking an experienced Administrative Support Specialist to oversee the day-to-day operations of our Arlington office. The successful candidate will be responsible for managing conference center spaces, coordinating with internal and external stakeholders, and handling office administration tasks.

Key Responsibilities
  • Administrative Support: Serve as a key point of contact for office operations, including parking, maintenance, supplies, and other administrative tasks.
  • Conference Space Management: Coordinate efforts with internal and external stakeholders to reserve conference space for meetings, workshops, and training sessions.
  • Calendar Management: Oversee and update the conference center calendar, ensuring accurate documentation of all impending meetings and conferences.
  • Office Setup and Configuration: Configure conference spaces to meet the needs of requestors, including moving tables and lifting objects up to 20 pounds.
  • Stakeholder Coordination: Work with internal stakeholders, including IT and Security, to oversee functions convening from the Arlington office conference spaces.
  • Supply Chain Management: Order supplies and materials as needed, ensuring timely and accurate payment of invoices for office utilities.
  • Data Entry and Communication: Perform data entry as needed and circulate time-sensitive information to office staff.
  • Software Proficiency: Utilize word processing, spreadsheet, project management, and graphic or presentation software to support office administration duties.
  • Departmental Coordination: Coordinate activities across departments to ensure seamless office operations.
  • Record Keeping: Prepare and maintain work processing, spreadsheets, databases, and other software files and information in support of office administration requirements.
  • Customer Service: Answer, screen, and direct incoming telephone calls, responding to routine and non-routine inquiries as appropriate.
  • Scheduling and Meetings: Schedule appointments, arrange meetings, and prepare required materials in coordination with key stakeholders.
  • Support Services: Support office staff in pursuit of mission needs, including disseminating sensitive material on classified systems and escorting uncleared staff when needed.
Requirements
  • Education and Experience: High school diploma and at least 5 years of relevant professional experience, or Bachelor's Degree and at least 3 years of relevant professional experience, or at least 8 years of direct relevant professional and technical experience.
  • Technical Skills: Working knowledge of commonly used PC applications, including word processing, spreadsheets, and databases.
  • Communication Skills: Good oral and written communication skills.
  • Software Proficiency: Working knowledge of word-processing and integrated software applications.
  • Organizational Skills: Excellent organizational skills and ability to perform detail-oriented work.
  • Security Clearance: Top Secret security clearance.


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