Current jobs related to Executive Administrative Coordinator - San Francisco, California - City and County of San Francisco
-
Administrative Coordinator
4 weeks ago
San Francisco, California, United States The Fountain Group Full timeJob Title: Administrative AssistantThe Fountain Group is seeking a highly skilled and organized Administrative Assistant to join our team. As an Administrative Assistant, you will play a critical role in supporting our internal stakeholders and external business partners.Key Responsibilities:Manage relationships with internal and external stakeholders,...
-
Administrative Coordinator
2 weeks ago
San Francisco, California, United States Climate Breakthrough Full timeAbout Climate BreakthroughClimate Breakthrough is a global philanthropy dedicated to supporting extraordinary climate leaders in their pursuit of ambitious and transformative climate endeavors. Our mission is to make a significant impact in resolving the climate crisis by freeing leaders to translate their boldest ideas into action.Job SummaryWe are seeking...
-
Administrative Coordinator
4 weeks ago
San Francisco, California, United States Career Group Full timeAdministrative AssistantOur client, a leading financial advisory firm with a global presence, is seeking a highly skilled and organized Administrative Assistant to join their administrative team. This role will provide an opportunity to work with a dynamic team and contribute to the success of the organization.Key Responsibilities:Manage day-to-day...
-
Administrative Coordinator
6 days ago
San Francisco, California, United States University of California Full timeJob SummaryThe University of California, San Francisco (UCSF) is seeking a highly skilled and detail-oriented Office Manager & Coordinator to join our team. This temporary role is approximately 6 months in duration and will provide administrative support to various units within the Executive Vice Chancellor & Provost (EVCP) Business Services unit.The...
-
Administrative Event Coordinator
4 weeks ago
San Francisco, California, United States TCWGlobal Full timeJob Title: Administrative Event CoordinatorWe are seeking a highly organized and detail-oriented Administrative Event Coordinator to join our team in San Francisco. As an Administrative Event Coordinator, you will play a crucial role in ensuring the success of various onsite events.Key Responsibilities:Collaborate with internal teams to understand event...
-
Executive Coordinator
1 month ago
San Francisco, California, United States Mental Health Association of San Francisco Full timeJob Title: Executive CoordinatorJoin the Mental Health Association of San Francisco team as an Executive Coordinator, providing administrative support to the CEO and Director's Team. This role involves coordinating schedules, managing calendars, and ensuring the smooth operation of the office.Key Responsibilities:Manage the CEO's calendar and schedules, book...
-
Senior Administrative Coordinator
6 days ago
San Francisco, California, United States BioMADE Full timeJob SummaryThe Senior Administrative Coordinator will provide high-level support to BioMADE's CEO, COO, and Chief of Staff. This role is responsible for managing the administrative and operational needs of the assigned executives, including calendar management, travel coordination, and confidential document handling.Key ResponsibilitiesManage the calendar...
-
Administrative Coordinator
4 weeks ago
San Francisco, California, United States Ascend Talent Solutions Full timeJob Title: Administrative CoordinatorJob Summary:The Administrative Coordinator will play a vital role in supporting the property management team with periodic reporting responsibilities. This individual will possess excellent customer service skills, working with tenants to resolve issues and execute special requests. The successful candidate will...
-
Administrative Coordinator
4 weeks ago
San Francisco, California, United States University of California , San Francisco Full timeJob SummaryThe California Poison Control System (CPCS) is a 24-hour-a-day informational and emergency management advice hotline serving residents statewide in California. As an Administrative Specialist, you will work in the CPCS Central Office as part of an integral group of professionals performing administrative and financial duties, in support of the...
-
Administrative Coordinator
6 days ago
San Francisco, California, United States Addison Group Full timeJob Title: Office ManagerLocation: San Francisco, CAPay: $45-50 per hourAddison Group is seeking an experienced and proactive Office Manager to manage the day-to-day operations of our San Francisco office. The ideal candidate will be responsible for overseeing facilities management, coordinating events, and ensuring the smooth operation of the office to...
-
Administrative Coordinator
4 weeks ago
San Francisco, California, United States Career Group Full timeAbout UsCareer Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide.Job OverviewWe are seeking an experienced Administrative Assistant to join our Communications team. This role is essential in supporting our...
-
Senior Administrative Coordinator
5 days ago
San Francisco, California, United States Groupe Insearch Full timeJob SummaryWe are seeking a highly skilled and organized Executive Support Specialist to join our team at Groupe Insearch. The ideal candidate will have 3-7 years of experience in executive administrative support, preferably in the financial services industry.Key ResponsibilitiesManage calendars and prioritize tasks for top-level Partners, Co-Founders, and...
-
Administrative Coordinator
2 weeks ago
San Francisco, California, United States Career Group Full timeAbout UsCareer Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide.Job OverviewWe are seeking an experienced Administrative Assistant with a strong organizational mindset and a passion for communication to join...
-
Administrative Coordinator
4 weeks ago
San Francisco, California, United States Career Group Full timeAdministrative Assistant - Mergers and AcquisitionsWe are seeking a highly motivated and detail-oriented Administrative Assistant to join our team in San Francisco. As an integral part of our Mergers and Acquisitions team, you will play a crucial role in supporting our operations and deal execution.Key Responsibilities:Assist in the preparation and...
-
Administrative Coordinator
2 weeks ago
San Francisco, California, United States Platphorm Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Platphorm, LLC. As a key member of our support staff, you will be responsible for providing exceptional administrative support to our team, ensuring the smooth operation of our office, and contributing to the success of our innovative multi-modal...
-
Senior Administrative Coordinator
2 weeks ago
San Francisco, California, United States Marriott Full timeUnlock Your Potential at MarriottAre you ready to take your career to the next level? Marriott Hotels is seeking a highly skilled and motivated Senior Administrative Assistant to join our team.As a key member of our administrative team, you will be responsible for providing exceptional support to our executives and ensuring the smooth operation of our...
-
Administrative Coordinator
4 weeks ago
San Francisco, California, United States LA 411 Full timeJob Title: Administrative CoordinatorThis is a Full Time position in the field of Education / Faculty / Adjunct, located in Los Angeles, CA.The position pays $18.03 — $22.31 per hour.The employer is Loyola Marymount University.Job Summary:Provide administrative support for the School of Film and Television's Production department, including management of...
-
Administrative Coordinator
5 days ago
San Francisco, California, United States The Little School Full timeJob OverviewThe Administrative Coordinator plays a vital role in ensuring the smooth operation of the front desk, school-related functions, and development at The Little School.Key ResponsibilitiesMarketing & Communications: Create, update, and maintain effective communication processes, including drafting and sending various communications to families and...
-
Administrative Coordinator
6 days ago
San Francisco, California, United States GoPowerEV Full timeJob SummaryWe are seeking a highly skilled and organized Office Manager/Lab Technician to join our team at GoPowerEV. This is a part-time dual role that requires a flexible and multi-tasking individual who can provide exceptional customer service and communication.The ideal candidate will have a strong background in administrative tasks, including...
-
Administrative Coordinator
1 month ago
San Francisco, California, United States Ascend Full timeJob DescriptionAscend Talent Solutions is seeking a highly skilled Administrative Coordinator to support our property management team. As an Administrative Coordinator, you will play a critical role in ensuring the smooth operation of our properties by providing exceptional customer service, managing administrative tasks, and maintaining accurate records.Key...
Executive Administrative Coordinator
2 months ago
Job Overview:
Under the supervision of the City Librarian, the Executive Secretary II provides specialized administrative support for the City Librarian and Chief Operating Officer of the San Francisco Public Library.
This role demands a high level of discretion and confidentiality, requiring sound judgment in handling sensitive information.
Key Responsibilities:
- Manage the calendars for the City Librarian and Chief Operating Officer, facilitating meeting schedules and public engagements.
- Oversee the City Librarian's email and phone communications.
- Address inquiries from various stakeholders, including library patrons, city departments, elected officials, and library staff.
- Document minutes during internal meetings.
- Assist in fulfilling public records requests by providing necessary information.
- Coordinate travel arrangements, conference participation, public speaking events, and related expense reporting.
- Support the City Librarian's team in office management, including supply monitoring and mail handling.
- Administer a small budget for grant funding provided by the Friends & Foundation of the San Francisco Public Library.
- Order office supplies and submit requests for IT and facilities maintenance.
- Participate in and support special events, receptions, and library functions.
- Engage in special projects as assigned.
- Perform additional duties as required.
Work Schedule:
This is a full-time position with a standard Monday to Friday work schedule. Occasional evenings or weekends may be necessary to support special events. The primary responsibilities must be performed onsite, with potential for intermittent remote work upon prior approval.
Qualifications:
Minimum qualifications include:
- Two (2) years of verifiable executive secretarial experience providing personal and confidential administrative support for a manager, including appointment scheduling, meeting preparation, public inquiry responses, document review, confidential correspondence, research, and statistical report preparation.
- Alternatively, four (4) years of verifiable secretarial experience that includes editing and composing correspondence, data organization for reports, and maintaining office records.
Typing proficiency of 55 words per minute is required.
Substitution:
A recognized secretarial training program of 240 hours or the equivalent of 15 semester units in graded secretarial college units may substitute for up to six (6) months of the required experience, with proof of completion required at the time of application.
Selection Process:
The selection process will involve evaluating applications against minimum requirements. Meeting these qualifications does not guarantee an interview. Depending on applicant volume, additional screening mechanisms may be implemented to assess candidate qualifications more closely.
Application Process:
Applications for positions with the City and County of San Francisco are accepted only through an online process. Applicants should ensure their registered email address is accurate and up-to-date to receive communication regarding their application status.
