Records Management Specialist

4 weeks ago

Washington, Washington, D.C., United States Graham Full time
Job Summary

We are seeking a highly organized and detail-oriented Records Management Administration Specialist to join our team at Graham. As a key member of our administrative staff, you will be responsible for supporting records management activities, coordinating schedules, and preparing management plans and reports.

Key Responsibilities
  • Support records management activities and actions
  • Coordinate schedules to facilitate completion of proposals, contract deliverables, and task order review
  • Perform analysis, development, and review of program administrative operating procedures
  • Coordinate and track document requests following NARA and FRC guidelines
  • Submit documents and track in a database
  • Answer customer requests for documents or assistance
  • Prepare expired records for destruction
  • Record receipt and storage, including indexing
  • Populate databases
  • Perform database queries
  • Perform quality control of box contents
  • Perform inventory reconciliations
  • Provide classified mail services if required
Requirements
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
  • Skill in greeting and interacting with people in a courteous and tactful manner
  • Skill in operating computers and printers to produce a wide range of documents
  • Strong English communication skills, both written and verbal
  • Friendly and personable with excellent telephone etiquette
Working Conditions
  • This position routinely utilizes standard office equipment such as laptops, computers, phones, photocopiers, and filing cabinets
  • Ability to lift/move up to 20 pounds
  • This position is generally performed in a professional office setting; 70% sitting, 20% standing, and 10% walking

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