Healthcare Administrative Supervisor

2 weeks ago


Clifton Forge, Virginia, United States Trio Healthcare Full time
Position Overview

Oversee, coordinate, and execute administrative office operations under the guidance of the Administrator, adhering to established accounting standards.

Key Responsibilities
  • Generate and submit reports promptly as required by the Administrator, the organization, and regulatory bodies.
  • Organize and maintain essential statistics related to admissions, discharges, deaths, transfers, and daily resident census in an orderly fashion.
  • Prepare and issue monthly billing statements for services rendered.
  • Manage monthly Medicaid, Medicare, and other insurance billing processes, ensuring timely follow-up on outstanding payments.
  • Oversee and facilitate the accounts receivable collection process.
  • Actively pursue overdue accounts while maintaining comprehensive backup documentation.
  • Collect and submit all necessary documentation to process third-party payer claims in accordance with company guidelines.
  • Maintain accurate financial records, including cash receipts, disbursements, accounts receivable, accounts payable, payroll journals, and general ledgers as directed.
  • Attend departmental meetings, seminars, and workshops, as approved, to stay informed about relevant State and Federal laws and regulations affecting bookkeeping practices.
  • Ensure daily bank deposits are completed and reconcile all facility cash and checking accounts.
  • Confirm that resident trust accounts are accurately documented.
  • Provide statistical data for audits and reimbursements during year-end processing.
  • Maintain precise accounting of patient trust funds, including monthly reconciliations and quarterly statements to responsible parties. Reconcile petty cash for Patient Trust Fund on a daily basis.
  • Participate in the resident admission process by explaining the facility's rates, billing cycles, and payment terms, including collecting the initial month's advance payment upon admission.
  • Supervise and manage other clerical staff within the business office as assigned.
Qualifications and Skills
  • Degree in Business or relevant experience in healthcare facility management preferred.
  • Detail-oriented and organized in work execution.
  • Strong communication skills coupled with excellent self-discipline and patience.
  • Genuine compassion and interest in serving elderly and disabled individuals in a healthcare setting.
  • Adhere to Residents' Rights and Facility Policies and Procedures.


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