Facilities Operations Coordinator

7 days ago

New York, New York, United States Center for Justice Innovation Full time
About the Role

The Center for Justice Innovation is seeking a highly skilled and detail-oriented Facilities Operations Coordinator to join our team. As a key member of our Facilities Operations department, you will be responsible for ensuring the smooth operation of our facilities, including preventative and routine maintenance and repairs at designated operating sites.

Key Responsibilities
  • Respond to repair ticket requests submitted by project sites and make basic repairs, including plumbing fixtures, lighting, electrical, hardware, carpentry, furniture building, drywall patching, and painting.
  • Oversee all office and building repairs and maintenance at designated operating sites, ensuring compliance with local, state, and federal laws, codes, permits, and standards.
  • Regularly inspect, maintain, and provide or coordinate repairs as needed, exercising independent judgment and evaluation of facilities needs.
  • Effectively communicate facilities needs, maintenance, and repairs with direct supervisors, office managers, and project site directors.
  • Maintain proper code compliance for sites in areas including fire safety, mechanical, emergency lighting, and electrical.
  • Familiarize yourself with all site facilities contracts and operating systems, including HVAC, security, electrical, plumbing, and construction contractors.
  • Responsible for transporting equipment, furniture, and supply deliveries between sites as needed.
  • Coordinate and supervise office moves, and the delivery of equipment and furniture at designated operating sites.
  • Assist the Technology department with computer placement, wireless access point, and camera installation and maintenance.
  • Assist with setup for special events, trainings, and large meetings at designated operating sites.
  • Make occasional deliveries.
  • Inspect and identify any workplace safety hazards, address safety concerns, and ensure compliance with all local, state, and federal laws, codes, permits, and standards.
  • Act as liaison for external relations with NYC departments (police, fire, sanitation, and building inspectors).
Requirements
  • A high school diploma and 3-5 years' experience in facilities, maintenance, and renovations, or a trade license and 3+ years' experience (e.g., electrician, plumbing, HVAC).
  • Knowledge of all aspects of building systems, contractual maintenance, construction, and related services.
  • Excellent organizational and problem-solving skills and meticulous attention to detail required.
  • Must be able to effectively meet deadlines.
  • Excellent communication skills and the ability to communicate with all levels of management.
  • Strong interpersonal, coaching, and administrative skills.
  • A valid New York driver's license and fewer than three points on the driving record is required.
  • Must be proficient in Microsoft Office.
Physical Demands

The position requires the ability to lift 25 pounds frequently and up to 75 pounds occasionally, as well as standing, walking, reaching, climbing a ladder, and pulling and pushing.

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